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Run: Cosmetics Tester Damage and Breakage Write-Off Log

This Cosmetics Tester Damage and Breakage Write-Off Log records damaged tester units by SKU, cause, and disposition so stores can adjust inventory and suppor...

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Log Entry Details

Date of Report (required)

Date this log entry is being created.

Date Damage Was Discovered (required)

Date the damaged or broken tester was first identified. May differ from report date.

Reported By (Employee Name) (required)

Employee ID

Optional — include if required by your store's loss prevention policy.

Store / Location (required)

Department / Section (required)

Product Identification

Brand Name (required)

Product Name (required)

Shade / Variant

Include shade name or number if applicable.

SKU / UPC (required)

Scan barcode or enter manually. Required for inventory adjustment and vendor credit.

Tester Unit Type (required)

Quantity Damaged / Broken (required)

Number of individual tester units affected.

Retail Unit Value (USD)

Retail price per unit. Used to calculate total write-off value.

Total Write-Off Value (USD)

Auto-calculated: Retail Unit Value × Quantity Damaged.

Damage Assessment

Type of Damage (required)

Select all that apply.

Probable Cause of Damage (required)

Describe Other Cause

Damage Description (required)

Was this tester damaged upon arrival from the vendor? (required)

Damage Photos

Attach one or more photos of the damaged tester. Strongly recommended for vendor credit claims.

Disposition and Vendor Claim

Disposition Action (required)

Select the approved handling method for this damaged tester.

Describe Other Disposition

Has a vendor credit claim been initiated? (required)

Vendor Claim / RMA Number

Enter the vendor-issued return merchandise authorization or claim reference number if available.

Vendor Representative Contact Name

Scheduled Return / Shipment Date

Date the damaged unit is scheduled to be returned to the vendor or DC.

Has the inventory system been updated to reflect this write-off? (required)

Review and Authorization

Additional Notes

Supporting Documents

Attach any related documents such as vendor invoices, delivery receipts, or incident reports.

Approving Supervisor Name (required)

Supervisor Signature (required)

Supervisor signature confirms the damage assessment, disposition decision, and inventory adjustment are accurate and authorized.

Approval Date (required)

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