Run Used Oil Filter Drain and Drum Audit — Free

Audit Setup and Inspector Information

Audit date and time

Record the exact date and time the audit is being conducted.

Facility / bay location being audited

Enter the specific facility name, bay number, or service area under audit.

Inspector name and role

Enter the full name and job title of the person conducting this audit.

Shift being audited

Select the shift whose work products (filters, drums) are being evaluated.

Used Oil Filter Hot-Drain Compliance

All filters on the drain rack are tagged with drain start date and time critical (required)

Each filter must display a tag or label showing when hot-draining began so elapsed time can be verified.

Yes No N/A

Minimum elapsed drain time verified ≥ 12 hours for filters being removed from rack critical (required)

Confirm that no filter is removed from the drain rack and placed in the disposal drum until at least 12 hours of hot-drain time has elapsed. Spot-check at least 3 filters.

Yes No N/A

Number of filters currently on drain rack

Count and record the total number of filters currently draining on the rack.

Number of filters found non-compliant (drain time < 12 hours at time of drum transfer) critical (required)

Record any filters discovered in the disposal drum that had not completed the 12-hour drain cycle. Zero is the acceptable value.

Drain rack is free of visible pooled oil on the floor beneath it

Inspect the area directly under the drain rack. Pooled oil indicates rack overflow, missing drip pan, or improper filter placement.

Yes No N/A

Photo evidence (optional)

Drain Rack Condition and Setup

Drain rack is structurally sound with no bent, broken, or missing tines/supports

Visually inspect rack frame and filter-holding tines. Damaged racks can cause filters to fall, creating spill hazards.

Yes No N/A

Drip pan beneath rack is present, intact, and has adequate capacity for current filter load critical (required)

Drip pan must be leak-free and sized to contain residual oil from all filters currently draining. Verify pan is not cracked or overflowing.

Yes No N/A

Drip pan fill level (estimated % of capacity)

Estimate the current fill level of the drip pan as a percentage of its total capacity. Drain or transfer when ≥ 75%.

Rack area is clearly marked and segregated from non-used-oil waste streams

The drain rack zone must be visually distinct (floor markings, signage) to prevent mixing of used oil filters with other waste types.

Yes No N/A

Rack location is away from ignition sources and heat-generating equipment (NFPA 1) critical (required)

Confirm the drain rack is not positioned near open flames, welding areas, or electrical panels. Used oil flash point is typically >100°F.

Yes No N/A

Used Oil Filter Disposal Drum Inspection

Drum is labeled 'Used Oil Filters' with accumulation start date visible critical (required)

EPA 40 CFR 279.45 requires used oil filter containers to be clearly labeled. The accumulation start date must be legible.

Yes No N/A

Drum fill level (estimated % of capacity)

Estimate current fill level. Schedule pickup when drum reaches 80% capacity to avoid overfilling.

Drum lid or cover is closed and secured when not actively loading filters

Open drums allow rainwater intrusion (if outdoors) and increase VOC emissions. Lids must be closed except during active filter loading.

Yes No N/A

Drum is free of visible leaks, bulging, or corrosion critical (required)

Inspect drum exterior for rust, dents, seam leaks, or deformation. Damaged drums must be overpacked immediately.

Yes No N/A

Photo evidence (optional)

Secondary containment (berm or pallet) is present and free of accumulated liquid critical (required)

A containment pallet or bermed area must surround the drum. Verify no standing oil or water has accumulated in the containment area.

Yes No N/A

Recordkeeping and Corrective Actions

Drain time log is current and entries are complete for the past 30 days critical (required)

The drain time log must show filter ID or batch, drain start time, drain end time, and technician initials for each transfer to the drum.

Yes No N/A

Most recent used oil filter drum pickup manifest is on file and accessible

Retain the last vendor pickup manifest or waste transfer document. Must be available for AHJ or EPA inspector review.

Yes No N/A

Any deficiencies from the previous audit have been closed out

Review the prior audit report. Confirm all open corrective actions have been completed and documented.

Yes No N/A

Overall audit result

Summarize the outcome of this audit based on findings.

Inspector signature

Inspector must sign to certify that all items were physically verified during this audit.

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Run: Used Oil Filter Drain and Drum Audit

Audit Setup and Inspector Information

Used Oil Filter Hot-Drain Compliance

Drain Rack Condition and Setup

Used Oil Filter Disposal Drum Inspection

Recordkeeping and Corrective Actions

Get your results