Run TMSA Critical Equipment Maintenance Register Inspection — Free

Inspection Identification

Vessel name and IMO number recorded

Inspection date and location recorded

Inspector name and role recorded

Maintenance register version or revision identified

Relevant vessel management system or PMS reference noted

Critical Equipment Register Coverage

Navigation critical equipment listed in the register critical (required)

Confirm inclusion of essential navigation systems such as radar, gyrocompass, ECDIS, AIS, and navigation alarms as applicable to the vessel.

Yes No N/A

Engine critical equipment listed in the register critical (required)

Confirm inclusion of propulsion, steering-related machinery interfaces, generators, fuel systems, and other engine-room critical items covered by the planned maintenance system.

Yes No N/A

Deck critical equipment listed in the register critical (required)

Confirm inclusion of mooring equipment, windlass, hatch covers, lifeboat launching gear, and other deck safety-critical items as applicable.

Yes No N/A

Cargo-handling critical equipment listed in the register critical (required)

Confirm inclusion of cargo pumps, cargo valves, cranes, lifting gear, loading arms, and other cargo-handling critical systems where fitted.

Yes No N/A

Critical items are clearly marked and prioritized by risk or operational impact critical (required)

Verify the register distinguishes critical items from routine equipment and shows prioritization for maintenance planning and defect response.

Yes No N/A

Planned Maintenance and Overdue Work

Planned maintenance intervals are defined for each critical item critical (required)

Verify maintenance frequency, task scope, and due dates are documented for critical equipment in the PMS or register.

Yes No N/A

No overdue critical maintenance items without approved deferral critical (required)

Confirm overdue work is either absent or supported by documented authorization, risk assessment, and temporary controls.

Yes No N/A

Completed maintenance records are traceable to the responsible person and date

Verify records show who completed the work, when it was completed, and any test or verification results.

Yes No N/A

Defect reports and temporary repairs are linked to the affected critical equipment critical (required)

Confirm open defects, temporary repairs, and follow-up actions are cross-referenced to the relevant critical item.

Yes No N/A

Maintenance history shows recurring failures are reviewed for corrective action

Check whether repeated breakdowns or repeated defects trigger escalation, root cause review, or maintenance plan adjustment.

Yes No N/A

Spare Parts and Consumables

Critical spare parts list exists for essential equipment critical (required)

Confirm the register or linked inventory identifies minimum spares for navigation, engine, deck, and cargo-handling critical systems.

Yes No N/A

Minimum stock levels are defined for critical spares critical (required)

Verify minimum quantities, reorder points, or equivalent controls are documented for safety-critical spares.

Yes No N/A

Critical spares are physically available or procurement lead times are controlled critical (required)

Confirm required spares are on board or that procurement arrangements prevent extended loss of critical function.

Yes No N/A

Shelf-life or service-life controlled items are identified and in date

Check expiry dates, preservation status, and storage conditions for items such as batteries, seals, lubricants, and emergency consumables.

Yes No N/A

Spare parts storage is orderly, labeled, and protected from damage

Verify spares are stored to prevent contamination, corrosion, loss, or mix-up, and are easy to locate during an emergency.

Yes No N/A

Inspection, Testing, and Verification

Functional tests are documented for critical equipment at required intervals critical (required)

Verify periodic testing is recorded for equipment where functional verification is required by the PMS or manufacturer guidance.

Yes No N/A

Test results show equipment remained within acceptable operating limits critical (required)

Check that recorded readings, alarms, or test outcomes indicate acceptable performance and no unresolved non-conformance.

Yes No N/A

Calibration or certification status is current where applicable critical (required)

Confirm instruments, gauges, lifting appliances, and other certified items have valid calibration or inspection evidence where required.

Yes No N/A

Inspection checklists or test sheets are retained and accessible

Verify supporting records are filed and can be retrieved for audit, vetting, or superintendent review.

Yes No N/A

Closeout and Sign-off

Deficiencies and non-conformances documented with corrective actions

Record any gaps found in coverage, overdue maintenance, missing spares, or incomplete records and assign follow-up actions.

Yes No N/A

Note (optional)

Inspector signature completed

Responsible officer acknowledgement completed

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Run: TMSA Critical Equipment Maintenance Register Inspection

Inspection Identification

Critical Equipment Register Coverage

Planned Maintenance and Overdue Work

Spare Parts and Consumables

Inspection, Testing, and Verification

Closeout and Sign-off

Get your results