Run State Scrap Tire Fee Reporting Compliance Audit — Free

Audit Scope and Site Identification

Audit location, date, and business unit are correctly identified

Record the site name, address, audit date, and department or business unit in scope.

Responsible manager or designee is present for the audit opening critical (required)

Verify that the store manager, accounting lead, or authorized designee is available to answer questions.

Yes No N/A

Audit period and sample size are documented

Document the reporting period reviewed and the transaction sample used for testing.

Applicable state scrap tire fee schedule or statutory reference is on file

Record the current fee amount and the source document used by the business for compliance.

Point-of-Sale Fee Collection Controls

Scrap tire fee is configured in the POS system for each taxable tire sold critical (required)

Confirm the POS applies the fee automatically or through a controlled manual override process.

Yes No N/A

Fee amount charged per tire matches the current state requirement critical (required)

Enter the observed fee amount per tire and compare it to the required state fee.

Note (optional)

Fee appears as a separate line item on customer receipts critical (required)

Verify the fee is itemized and not hidden within the tire price.

Yes No N/A

Manual fee overrides are restricted and documented critical (required)

Confirm only authorized users can adjust the fee and that overrides are logged with a reason.

Yes No N/A

Transactions tested with missing or incorrect fee were corrected promptly

Review whether any undercharged or omitted fees were identified and corrected through voids, re-rings, or adjustments.

Yes No N/A

Note (optional)

Exemptions, Credits, and Transaction Accuracy

Exempt transactions are supported by valid documentation critical (required)

Verify that any exempt sales, returns, or credits are backed by approved documentation and state-allowed criteria.

Yes No N/A

Returned or exchanged tires are handled according to policy

Confirm the business applies the fee reversal or credit process consistently when tires are returned or exchanged.

Yes No N/A

Note (optional)

Transaction exceptions are logged and reviewed by management

Verify exception logs or adjustment reports are maintained and periodically reviewed.

Yes No N/A

Daily Reconciliation and Reporting

Daily POS fee totals reconcile to tire sales transactions critical (required)

Confirm the total fees collected match the number of qualifying tires sold for the audit period.

Yes No N/A

Fee collection reports are generated at the required frequency

Verify reports are produced daily, weekly, or monthly as required by the state program or internal control.

Yes No N/A

Reported fee totals match remittance records critical (required)

Compare reported amounts to payment confirmations, deposit records, or remittance filings.

Yes No N/A

Supporting worksheets or reconciliation files are retained

Confirm reconciliation workpapers are saved and traceable to source transactions.

Yes No N/A

Records, Retention, and Management Oversight

Required records are retained for the state-mandated retention period critical (required)

Verify invoices, receipts, reports, remittance confirmations, and exception logs are kept for the required period.

Yes No N/A

Management reviews fee compliance results periodically

Confirm a manager, controller, or compliance lead reviews fee collection and reporting results on a recurring basis.

Yes No N/A

Deficiencies have documented corrective actions and due dates critical (required)

Record whether any non-conformance identified during the audit has an assigned corrective action, owner, and completion date.

Yes No N/A

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Run: State Scrap Tire Fee Reporting Compliance Audit

Audit Scope and Site Identification

Point-of-Sale Fee Collection Controls

Exemptions, Credits, and Transaction Accuracy

Daily Reconciliation and Reporting

Records, Retention, and Management Oversight

Get your results