Run Spot Delivery Conditional Sale Agreement Audit Checklist — Free

Deal File Identification

Deal file identified with stock number, VIN, customer name, and delivery date

Record the deal identifiers used to locate the spot delivery file.

Transaction is documented as a spot delivery or conditional delivery critical (required)

Confirm the file clearly shows the vehicle was delivered before final financing approval.

Yes No N/A

Delivery date occurs before final finance approval date critical (required)

Verify the chronology supports a spot delivery transaction.

Yes No N/A

Conditional Delivery Agreement

Signed conditional sale or conditional delivery agreement is present critical (required)

Confirm the customer signed the conditional delivery agreement before or at delivery.

Yes No N/A

Agreement identifies vehicle, buyer, dealer, and delivery conditions critical (required)

The agreement should clearly state the vehicle, parties, and conditions for final sale.

Yes No N/A

Agreement includes dealer right to cancel or recontract if financing is not approved critical (required)

Verify the contract language addresses financing contingency and recontracting rights.

Yes No N/A

Customer initials or signatures are present on all required pages and disclosures critical (required)

Check for complete execution of all pages requiring acknowledgment.

Yes No N/A

Insurance and Delivery Authorization

Valid insurance binder or proof of coverage is on file critical (required)

Confirm proof of insurance is present for the delivered vehicle.

Yes No N/A

Insurance binder names the correct insured, vehicle, and effective date critical (required)

Verify the binder matches the customer and vehicle delivered.

Yes No N/A

Coverage is effective on or before delivery date critical (required)

The policy or binder must be active at the time of delivery.

Yes No N/A

Delivery authorization or manager approval is documented

Confirm the file includes approval to release the vehicle under conditional terms.

Yes No N/A

Financing, Disclosures, and Recontraction

Final finance approval was not available at the time of delivery critical (required)

Confirm the transaction qualifies as a spot delivery because funding was pending.

Yes No N/A

Required financing disclosures are signed and dated critical (required)

Verify all required customer disclosures related to conditional financing are executed.

Yes No N/A

Any recontracting or revised retail installment contract is documented

If the deal was recontracted, confirm the revised contract is present and complete.

Yes No N/A

Changes between original and revised terms are documented and approved

Review rate, term, payment, down payment, or product changes for proper approval.

Yes No N/A

Customer acknowledgment of recontracting disclosures is present when applicable

If the deal was rewritten, confirm the customer acknowledged the revised terms.

Yes No N/A

Funding or lender stipulations are resolved or tracked

Document any outstanding lender conditions, missing items, or follow-up actions.

Yes No N/A

Compliance Review and Corrective Action

File review identifies no missing signatures, dates, or required disclosures critical (required)

Confirm the file is complete and free of material documentation gaps.

Yes No N/A

Any deficiency or non-conformance is documented with corrective action

Record the issue, responsible party, and remediation plan for any failed item.

Yes No N/A

Inspector signature completed critical (required)

Inspector must sign to certify the audit review.

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Run: Spot Delivery Conditional Sale Agreement Audit Checklist

Deal File Identification

Conditional Delivery Agreement

Insurance and Delivery Authorization

Financing, Disclosures, and Recontraction

Compliance Review and Corrective Action

Get your results