Run Spot Delivery Conditional Sale Agreement Audit Checklist — Free

Deal File Identification

Deal jacket or electronic file is identified with customer name, stock number, VIN, and delivery date critical (required)

Spot delivery or conditional delivery transaction is clearly marked in the file critical (required)

Yes No N/A

Vehicle release occurred before final financing approval critical (required)

Yes No N/A

Retail installment contract or conditional sale paperwork matches the delivered vehicle and buyer information critical (required)

Yes No N/A

Audit scope and reviewer name recorded

Conditional Delivery Agreement

Signed conditional delivery agreement is present in the deal file critical (required)

Yes No N/A

Customer and dealership signatures are dated and legible critical (required)

Yes No N/A

Agreement states the vehicle is released subject to final financing approval critical (required)

Yes No N/A

Agreement includes return-of-vehicle, rescission, or repossession terms if financing is not approved critical (required)

Yes No N/A

Mileage, delivery condition, and any accessories or add-ons are documented

Yes No N/A

Any blank fields, strikeouts, or alterations are initialed and explained critical (required)

Yes No N/A

Insurance and Delivery Authorization

Valid insurance binder or declarations page is present critical (required)

Yes No N/A

Insurance policy identifies the correct customer and vehicle VIN critical (required)

Yes No N/A

Coverage effective date includes the delivery date critical (required)

Yes No N/A

Proof of insurance was verified before vehicle release critical (required)

Yes No N/A

Delivery authorization or manager approval is documented when spot delivery was permitted

Yes No N/A

Financing Disclosures and Contract Terms

APR, finance charge, amount financed, total of payments, and payment schedule are completed critical (required)

Yes No N/A

Required consumer disclosures are present and match the signed contract terms critical (required)

Yes No N/A

Trade-in, down payment, rebates, fees, and add-on products are accurately disclosed critical (required)

Yes No N/A

Spot delivery disclosures or conditional financing notices are signed by the customer critical (required)

Yes No N/A

Any required state-specific disclosures are included in the file

Yes No N/A

Recontracting, Follow-Up, and File Closure

Lender decision or funding status is documented critical (required)

Yes No N/A

Any recontracting records, revised terms, or replacement contracts are present critical (required)

Yes No N/A

Customer was notified of any financing changes, rescission, or replacement paperwork critical (required)

Yes No N/A

Any vehicle return, unwind, or repossession action is documented if financing was denied critical (required)

Yes No N/A

Corrective actions and file exceptions are recorded for management review

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Run: Spot Delivery Conditional Sale Agreement Audit Checklist

Deal File Identification

Conditional Delivery Agreement

Insurance and Delivery Authorization

Financing Disclosures and Contract Terms

Recontracting, Follow-Up, and File Closure

Get your results