Run SIRE 2.0 PIQ and HVPQ Data Verification Checklist — Free

Submission Readiness and Source Control

PIQ and HVPQ versions match the current submission cycle critical (required)

Verify the questionnaire versions are the latest approved versions for this vessel and inspection request.

Yes No N/A

Data source documents are identified and traceable critical (required)

Source documents for vessel particulars, certificates, and operating data are identified and available for review.

Yes No N/A

Last review date is recorded and within the required update window critical (required)

Record the date and time the PIQ/HVPQ data was last reviewed for accuracy.

Note (optional)

Open data gaps or unresolved discrepancies remain critical (required)

Confirm there are no unresolved discrepancies, missing fields, or conflicting entries.

Yes No N/A

Vessel Identity and Particulars

Vessel name, IMO number, and call sign match official records critical (required)

Confirm the vessel identity fields are identical across PIQ, HVPQ, certificates, and registry documents.

Yes No N/A

Flag state, port of registry, and owner/operator details are current critical (required)

Verify ownership and registry data reflect the current operating status.

Yes No N/A

Principal dimensions and tonnage values are consistent critical (required)

Verify length, breadth, depth, draft references, gross tonnage, net tonnage, and deadweight are consistent across records.

Yes No N/A

Vessel type, build year, and shipyard details are accurate

Confirm vessel type classification, year built, and shipyard information are correct.

Yes No N/A

Certificates, Surveys, and Statutory Status

Statutory certificates are listed with correct issue and expiry dates critical (required)

Verify all required certificates are present and their dates are accurate.

Yes No N/A

Class status and survey status are current critical (required)

Confirm class notation, class status, and survey due dates are current.

Yes No N/A

ISM, ISPS, and MLC-related compliance dates are accurate where applicable critical (required)

Check the accuracy of management system and labor compliance records included in the submission.

Yes No N/A

Temporary or conditional certificates are identified and explained

Identify any temporary, interim, or conditional certificates and note the reason and expiry status.

Yes No N/A

Note (optional)

Survey and inspection history entries are complete and accurate

Verify survey and inspection history fields are complete and reflect the latest records.

Yes No N/A

Equipment, Capacity, and Safety Data

Cargo, ballast, and tank capacities are accurate critical (required)

Confirm capacity values and tank particulars match approved technical records.

Yes No N/A

Navigation, communication, and emergency equipment counts are correct critical (required)

Check that equipment quantities and fitted systems are accurately represented.

Yes No N/A

Safety equipment service dates are current where listed critical (required)

Verify service dates for safety-critical equipment are current and correctly entered.

Yes No N/A

Any equipment modifications or exemptions are documented

Record modifications, waivers, exemptions, or equivalent arrangements that affect the data set.

Yes No N/A

Note (optional)

Consistency, Exceptions, and Final Approval

PIQ and HVPQ entries are consistent with each other critical (required)

Confirm matching fields do not conflict between the two questionnaires.

Yes No N/A

All required comments, attachments, and evidence are included critical (required)

Verify all mandatory supporting documents and explanations are attached.

Yes No N/A

Final reviewer approval obtained critical (required)

Capture final approval from the responsible reviewer before submission.

Note (optional)

Submission status critical (required)

Final disposition of the PIQ/HVPQ verification review.

Get your results

Enter your email — we'll send you a PDF of your filled-out template, plus the occasional MangoScoop newsletter (templates, workflow tips, product updates). Unsubscribe anytime — link is in every email.

Email (required)

Your name (optional)

Run: SIRE 2.0 PIQ and HVPQ Data Verification Checklist

Submission Readiness and Source Control

Vessel Identity and Particulars

Certificates, Surveys, and Statutory Status

Equipment, Capacity, and Safety Data

Consistency, Exceptions, and Final Approval

Get your results