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Run: Ship Security Officer Quarterly Security Inspection

Quarterly Ship Security Officer inspection template for ISPS Code checks on access control, visitor logs, restricted areas, and security equipment. Use it to...

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Inspection Details and Scope

Confirm the vessel name, IMO number or internal vessel ID, port/location, and inspection date before starting.
Verify this inspection is being completed at an interval not exceeding three months from the prior SSO security inspection.
Confirm the person performing the inspection is authorized to conduct the security inspection.
Select the documents used during the inspection.

Gangway Watch and Access Control

Verify the gangway is monitored in accordance with the Ship Security Plan and current security level.
Check that access to the vessel is controlled and unauthorized persons cannot board without authorization.
Confirm identity checks are performed before allowing visitors or contractors onboard.
Review the access log for date, time in/out, name, company, purpose of visit, escort status, and authorization.
Verify temporary passes, badges, or escort controls are issued on entry and collected on exit.

Visitor Logs and Identity Checks

Check that the log includes date, time, full name, organization, ID type, purpose of visit, escort name, and time out.
Verify that identity checks are performed and recorded for each visitor or contractor.
Review the log for missing entries, duplicate entries, or unexplained corrections.
Confirm denied or delayed access events are recorded with reason and follow-up action.
Verify logs are retained and stored according to the Ship Security Plan and company procedure.

Restricted Areas and Shipboard Security Measures

Confirm restricted spaces, access doors, and security-sensitive areas are clearly identified and secured against unauthorized access.
Check that non-essential access points are closed, locked, or otherwise controlled as required.
Inspect seals, locks, or tamper indicators for signs of compromise.
Rate the adequacy of lighting and visibility at the gangway and nearby access points.
If installed, verify cameras or monitoring devices covering access control points are functioning and recording as required.

Security Equipment, Communications, and Drills

Verify radios, alarm communication, or other security communication devices are functional and available for use.
Check barriers, locks, seals, lights, and other security devices for damage, tampering, or missing components.
Confirm required security drills or exercises have been planned and implemented per vessel procedure.
Verify prior deficiencies or non-conformances have documented closure or an approved action plan.

Findings, Corrective Actions, and Sign-Off

Record all deficiencies, non-conformances, or critical items identified during the inspection.
Document the responsible person, target completion date, and immediate controls for each finding.
Inspector signs to confirm the inspection was completed accurately.

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