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Run: School Security and Lockdown Drill Documentation and Reporting Form

Document school lockdown, shelter-in-place, and secure drill events with timing, participation, observations, and corrective actions in one report-ready form.

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Drill Identification

Drill date and start time recorded critical (required)

Record the date and exact start time of the drill.

Note (optional)

Drill type selected critical (required)

Select the drill type conducted.

Note (optional)

School name and campus location documented critical (required)

Enter the school, building, or campus location where the drill occurred.

Drill announced or unannounced

Indicate whether staff and students were notified in advance.

Participation and Supervision

Students present during drill counted critical (required)

Enter the number of students present when the drill was conducted.

Note (optional)

Staff present during drill counted critical (required)

Enter the number of staff members present during the drill.

Note (optional)

Classrooms and occupied areas included in drill critical (required)

Verify that all occupied classrooms, offices, and supervised areas participated as required.

Yes No N/A

Substitute staff and visitors accounted for

Confirm that substitute staff, volunteers, and visitors were directed appropriately during the drill.

Yes No N/A

Response Actions and Timing

Protective actions initiated within expected timeframe critical (required)

Record the time from announcement to completion of required protective actions.

Note (optional)

Doors, windows, and access points secured as required critical (required)

Verify that rooms and areas were secured according to the drill type and local procedures.

Yes No N/A

Students and staff remained in designated protective positions critical (required)

Confirm that occupants followed instructions and maintained the required protective posture.

Yes No N/A

Communication method used to initiate and end drill documented

Document the announcement method, intercom message, radio call, or other communication used.

Observations and Deficiencies

Observed deficiencies recorded

Select all deficiencies or non-conformances observed during the drill.

Note (optional)

Critical safety issue identified critical (required)

Indicate whether any critical safety issue occurred that would require immediate follow-up.

Yes No N/A

First-responder or law enforcement participation documented if applicable

Confirm whether a first responder, school resource officer, or law enforcement representative participated or observed, if required by local procedure.

Yes No N/A

Corrective Actions and Reporting

Corrective actions assigned critical (required)

Describe corrective actions needed to address any deficiencies identified during the drill.

Responsible person and due date documented critical (required)

Record the staff member responsible for follow-up and the target completion date.

Report submitted to district or state authority critical (required)

Confirm whether the drill record was submitted according to district or state reporting requirements.

Yes No N/A

Inspector or administrator signature critical (required)

Signature of the person completing or approving the drill documentation.

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