Run Safe Deposit Box Annual Inventory Audit — Free

Audit Scope and Inventory Snapshot

Audit period and vault location documented

Record the annual audit date range, branch or vault identifier, and the inventory report version used for the inspection.

Master box inventory report obtained critical (required)

Verify the current master inventory listing is available and matches the audit period.

Yes No N/A

Rental records and delinquency report obtained critical (required)

Confirm access to active rental agreements, delinquent account listing, and any box status change logs.

Yes No N/A

Inventory count methodology confirmed

Select the reconciliation method used for the audit.

Note (optional)

Prior audit exceptions reviewed

Verify prior year deficiencies, open corrective actions, and unresolved variances were reviewed before the count.

Yes No N/A

Physical Box Count and Status Reconciliation

Rented boxes match rental records

Enter the number of rented boxes physically verified as matching the rental record and assigned box status.

Note (optional)

Vacant boxes match vacant inventory listing

Enter the number of vacant boxes physically verified as vacant and correctly listed as available.

Note (optional)

Delinquent boxes identified and segregated critical (required)

Enter the number of delinquent boxes confirmed on the delinquency report and marked according to policy.

Note (optional)

Unassigned or orphaned boxes identified critical (required)

Enter the number of boxes found physically present but not listed in the current inventory or rental records.

Duplicate box assignments identified critical (required)

Enter the number of duplicate box numbers, duplicate assignments, or conflicting status records found during reconciliation.

Rental Record Accuracy and Delinquency Controls

Active rental agreements current and signed critical (required)

Confirm active box rental agreements are current, signed, and linked to the correct box number.

Yes No N/A

Delinquent account notices documented critical (required)

Verify delinquency notices, escalation steps, and required hold actions are documented in the account file.

Yes No N/A

Vacant box release and reissue controls followed critical (required)

Confirm vacant boxes were released, rekeyed if applicable, and reissued only after required approvals.

Yes No N/A

Status changes logged promptly

Verify box status changes between rented, vacant, delinquent, and closed were logged with date, approver, and reason.

Yes No N/A

Record exceptions documented

List any mismatches, missing records, or unresolved variances found during reconciliation.

Vault Security and Access Control

Vault door and locking mechanism secure critical (required)

Confirm the vault door, locking hardware, and access controls were secure during the audit walk-through.

Yes No N/A

Authorized access only observed critical (required)

Verify only authorized personnel had access to the vault area during the audit.

Yes No N/A

Key control or combination control documented critical (required)

Confirm key custody, combination control, or dual-control procedures are documented and current.

Yes No N/A

Surveillance and access logs reviewed

Verify vault access logs and surveillance coverage were reviewed for the audit period.

Yes No N/A

Security deficiencies observed

Document any security deficiencies, access-control non-conformances, or unusual conditions observed in the vault area.

Closeout, Corrective Actions, and Sign-Off

All variances assigned corrective action critical (required)

Confirm each inventory variance, delinquency issue, or record discrepancy has an assigned corrective action owner and due date.

Yes No N/A

Management review completed

Verify the audit results were reviewed by branch management or the designated control owner.

Yes No N/A

Inspector comments

Provide a concise summary of findings, unresolved deficiencies, and any follow-up required.

Inspector signature

Inspector attestation that the annual inventory audit was completed accurately.

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Run: Safe Deposit Box Annual Inventory Audit

Audit Scope and Inventory Snapshot

Physical Box Count and Status Reconciliation

Rental Record Accuracy and Delinquency Controls

Vault Security and Access Control

Closeout, Corrective Actions, and Sign-Off

Get your results