Run Retail Store Receiving Audit — Free

Shipment Documentation

ASN matches the physical shipment critical (required)

Advance ship notice details align with the shipment received, including vendor, shipment ID, and item list.

Yes No N/A

PO matches the shipment contents critical (required)

Purchase order number, quantities, and items received match the approved PO.

Yes No N/A

Receiving documents are complete and legible

Bill of lading, packing list, and receiving paperwork are present, readable, and filed per store procedure.

Yes No N/A

Discrepancies documented and escalated

Shortages, overages, substitutions, or missing paperwork are recorded and escalated to the appropriate manager or buyer.

Yes No N/A

Carton Count and Condition

Carton count matches receiving record critical (required)

Count all cartons, pallets, or totes received and compare against the ASN/packing list.

Cartons are intact with no visible crushing or punctures critical (required)

Inspect outer packaging for tears, water damage, crushed corners, punctures, or evidence of tampering.

Yes No N/A

Photo evidence (optional)

Damaged cartons are segregated and labeled

Any damaged cartons are held in a designated area, identified, and not mixed with sellable stock.

Yes No N/A

Visible product damage checked during receiving

Open or inspect cartons as required by store procedure to confirm product inside is not damaged.

Yes No N/A

Product Verification

Item SKU or description matches PO critical (required)

Received items match the ordered SKU, style, size, color, or description on the PO.

Yes No N/A

Received quantities match expected quantities critical (required)

Unit counts, case counts, or pack counts match the expected quantities on the receiving documents.

Yes No N/A

High-value or controlled items verified separately

Items requiring extra control, such as electronics, alcohol, or locked-stock merchandise, are verified per store procedure.

Yes No N/A

Receiving Area and Stock Placement

Product placed in the correct stock or backroom area critical (required)

Received goods are staged or stored in the designated stock area by department, location, or storage class.

Yes No N/A

Pallets, carts, and cartons do not block aisles or exits critical (required)

Receiving area maintains clear access to egress routes and work paths consistent with OSHA 1910.36 and 1910.37.

Yes No N/A

Stock is stacked safely and within height limits critical (required)

Product is stable, not overstacked, and stored to prevent collapse or falling objects.

Yes No N/A

Flammable or hazardous materials stored per procedure

Any hazardous or flammable materials are placed in the correct designated storage area and handled per applicable OSHA and NFPA requirements.

Yes No N/A

Compliance and Sign-off

Corrective actions assigned for all deficiencies critical (required)

All non-conformances identified during the audit have an owner, due date, and follow-up action.

Yes No N/A

Inspection notes entered clearly

Document key findings, exceptions, vendor issues, and any receiving holds.

Inspector signature

Inspector confirms the audit was completed accurately.

Inspection date and time

Record when the receiving audit was completed.

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Run: Retail Store Receiving Audit

Shipment Documentation

Carton Count and Condition

Product Verification

Receiving Area and Stock Placement

Compliance and Sign-off

Get your results