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Run: Retail Store Receiving Audit

Audit retail receiving with a clear checklist for ASN and PO matching, carton checks, product verification, and stock placement. Catch exceptions early and k...

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Shipment Documentation

ASN matches the delivered shipment critical (required)

Confirm the advanced shipping notice matches the shipment received, including vendor, item list, and quantities.

Yes No N/A

Note (optional)

Purchase order matches the delivered shipment critical (required)

Verify the purchase order number, items, and quantities align with the actual delivery.

Yes No N/A

Note (optional)

Receiving paperwork is complete and filed

Check that delivery receipts, bill of lading, and any exception notes are completed and retained.

Yes No N/A

Delivery date and time recorded correctly

Record the actual date and time of receipt for audit traceability.

Carton Count and Condition

Carton count matches shipping documents critical (required)

Count all cartons received and compare against the ASN, PO, or bill of lading.

Yes No N/A

Note (optional)

Cartons are intact and free from visible damage critical (required)

Inspect cartons for crushing, punctures, tears, water damage, or tampering.

Yes No N/A

Photo evidence (optional)

Note (optional)

Damaged cartons are clearly identified and segregated

Ensure damaged product is labeled, documented, and separated from sellable inventory.

Yes No N/A

Photo evidence (optional)

Product Verification

Received items match the expected SKU list critical (required)

Confirm the items received are the correct SKUs listed on the ASN or PO.

Yes No N/A

Note (optional)

Quantities received are accurate critical (required)

Verify the received quantities match the expected quantities for each item.

Yes No N/A

Note (optional)

Shortages or overages documented

Record any shortages, overages, substitutions, or discrepancies for follow-up.

Yes No N/A

Receiving Area and Stock Placement

Received product placed in the correct stock area critical (required)

Verify items are staged or stored in the designated backroom, stockroom, or receiving location.

Yes No N/A

Note (optional)

Product is organized by department or location

Check that goods are separated and labeled for the correct department, aisle, or stock location.

Yes No N/A

Receiving area is clean and free of obstructions

Ensure the receiving area supports safe movement of goods and does not create trip or fire hazards.

Yes No N/A

Stock placement photo evidence

Capture a photo showing received product in the correct stock area.

Compliance and Sign-off

Corrective actions documented for all exceptions

Document any follow-up actions needed for discrepancies, damage, or missing items.

Yes No N/A

Inspector signature critical (required)

Inspector must sign to confirm the audit was completed.

Overall audit notes

Provide any additional notes, observations, or escalation details.

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