Run Oil Record Book Part I Entry Verification Audit — Free

Audit Setup and Vessel Identification

Vessel name, IMO number, flag, and audit date recorded

Capture the vessel identity and the date/time of the verification audit.

Oil Record Book Part I edition and page range available for review

Record the ORB Part I edition, page numbers reviewed, and the period covered by the audit.

Relevant procedures and supporting documents available

Confirm access to the vessel's ORB procedure, engine room logs, transfer records, and any supporting discharge or maintenance documentation.

Yes No N/A

Inspector confirms review scope covers entries likely to be examined by PSC critical (required)

Confirm the audit includes recent and high-risk entries that may be scrutinized during a Port State Control inspection.

Yes No N/A

ORB Part I Entry Completeness

Each reviewed entry includes the date, time, and location or operation reference critical (required)

Verify entries are complete and include the essential details needed to understand the operation recorded.

Yes No N/A

Operation description is specific and matches the actual activity performed critical (required)

Check that the entry clearly identifies the operation, such as ballasting, tank cleaning, bilge transfer, sludge handling, or discharge-related activity as applicable.

Yes No N/A

Quantities, tank identifiers, and transfer endpoints are recorded where applicable critical (required)

Confirm the entry includes measurable quantities and identifies tanks, systems, or receiving locations when relevant to the operation.

Yes No N/A

No required entry fields are left blank or marked ambiguously critical (required)

Look for missing details, placeholders, vague wording, or incomplete lines that could create a non-conformance during PSC review.

Yes No N/A

Signatures and Authorization

Entries are signed or initialed by the officer in charge where required critical (required)

Verify the responsible officer has signed or initialed the relevant entries in accordance with shipboard procedures.

Yes No N/A

Entries are signed by the Chief Engineer where required critical (required)

Confirm Chief Engineer review and signature are present for entries requiring engineering authorization or verification.

Yes No N/A

Record Integrity and Corrections

No erasures, obliterations, or use of correction fluid are present critical (required)

Inspect the reviewed pages for erasures, white-out, scraping, or other alterations that compromise record integrity.

Yes No N/A

Any corrections are made by a single strike-through and remain legible critical (required)

Verify corrections preserve the original entry, remain readable, and are supported by initials or explanation where required by shipboard procedure.

Yes No N/A

Handwriting and formatting are legible and consistent across reviewed entries

Assess whether the entries are readable and formatted consistently enough to withstand PSC scrutiny.

Operational Entry Quality

Ballasting and tank cleaning entries are present when operations occurred critical (required)

Verify that ballasting and tank cleaning operations are recorded when applicable and are not omitted from the reviewed period.

Yes No N/A

Bilge, sludge, and oily residue handling entries are complete and traceable critical (required)

Confirm that bilge water, sludge, and oily residue movements are recorded with enough detail to trace the operation from source to disposition.

Yes No N/A

Findings, Corrective Actions, and Sign-Off

Deficiencies and non-conformances documented with corrective actions

Record all deficiencies identified during the audit, including the corrective action, responsible person, and target completion date.

Inspector sign-off completed critical (required)

Inspector signature confirming the audit review has been completed.

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Run: Oil Record Book Part I Entry Verification Audit

Audit Setup and Vessel Identification

ORB Part I Entry Completeness

Signatures and Authorization

Record Integrity and Corrections

Operational Entry Quality

Findings, Corrective Actions, and Sign-Off

Get your results