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Run: Minor Schedule Hour-Cap and School-Night Cutoff Validator

Audit a posted schedule for 14- and 15-year-old employees before it goes live. This template helps you catch school-night cutoff issues, hour-limit violation...

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Inspection Details

Schedule week ending date critical (required)

Date and time identifying the schedule period under review.

Location or department covered by the schedule

Identify the worksite, store, unit, or department included in the audit.

Reviewer confirmed this is a pre-publication audit critical (required)

Verify the schedule is being checked before release to employees.

Yes No N/A

Minor Employee Roster and Age Verification

All scheduled employees aged 14 or 15 are listed on the review roster critical (required)

Confirm no minor employee is missing from the audit population.

Yes No N/A

Age documentation reviewed for each minor employee critical (required)

Confirm age verification is on file for each 14- or 15-year-old employee included in the schedule.

Yes No N/A

Number of 14- and 15-year-old employees reviewed

Enter the total count of minor employees included in the schedule audit.

Permitted Work Hours by Federal Rule

Any scheduled shift exceeds 3 hours on a school day critical (required)

Federal limit for 14- and 15-year-olds during school months is 3 hours per day on a school day.

Yes No N/A

Any scheduled week exceeds 18 total hours during school months critical (required)

Federal limit for 14- and 15-year-olds during school months is 18 hours per week.

Yes No N/A

Any scheduled day exceeds 8 total hours on a non-school day critical (required)

Confirm no daily schedule exceeds the federal limit for minors aged 14 and 15 on non-school days.

Yes No N/A

Weekly total hours by minor employee critical (required)

Enter the highest weekly total hours scheduled for any 14- or 15-year-old employee in the review period.

School-Night Cutoff Times

Any minor is scheduled to start before 5:00 AM critical (required)

Federal night-work restriction prohibits work before 5:00 AM for 14- and 15-year-olds.

Yes No N/A

Any minor is scheduled to work after 9:00 PM on a school night critical (required)

Federal night-work restriction prohibits work after 9:00 PM for 14- and 15-year-olds on school nights.

Yes No N/A

Earliest scheduled start time for any minor

Record the earliest start time among all 14- and 15-year-old employees on the schedule.

Latest scheduled end time for any minor

Record the latest end time among all 14- and 15-year-old employees on the schedule.

Schedule Controls and Corrective Actions

Deficiencies identified and corrected before publication critical (required)

Confirm all non-conformances were removed or adjusted before the schedule was released.

Yes No N/A

Manager or HR approval obtained for the final schedule

Verify the final schedule was reviewed and approved by the responsible manager or HR representative.

Yes No N/A

Corrective actions documented for any schedule changes

Summarize the changes made to resolve any hour-cap or cutoff-time deficiency.

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