Run Loan-A-Tool Return Condition and Damage Inspection — Free

Return Transaction Details

Transaction / Loan Reference Number

Enter the loan transaction ID or receipt number from the original checkout.

Tool Kit Name and SKU

Enter the full tool kit name and SKU/part number as shown on the original loan record.

Date and Time of Return

Record the exact date and time the customer returned the tool kit.

Return is within the allowed loan period critical (required)

Verify the return falls within the store's loan window. O'Reilly Auto Parts requires return within 48 hours; AutoZone allows up to 90 days for full deposit refund. Confirm against store policy.

Yes No N/A

Inspector Name

Name of the associate performing this inspection.

Kit Completeness — Component Inventory

All primary tool components present and accounted for critical (required)

Verify each major tool (e.g., main body, driver, press, puller arms) is returned. Cross-reference against the kit manifest.

Yes No N/A

Photo evidence (optional)

All adapters, sockets, and attachments present critical (required)

Count and verify every adapter, socket, bit, or attachment listed on the manifest. Note any missing item by description and quantity.

Yes No N/A

Photo evidence (optional)

Number of missing components (enter 0 if none)

Record the total count of missing pieces identified during component inventory.

Storage case / carrying tray returned and intact

Confirm the original case, tray, or organizer is returned. Check that foam inserts, dividers, and latches are present and functional.

Yes No N/A

Instruction sheet or reference card returned (if applicable)

If the kit included a printed instruction sheet or torque reference card, verify it is returned.

Yes No N/A

Physical Damage Assessment

No cracks, fractures, or structural deformation observed on primary tool body critical (required)

Inspect the main tool body for cracks, bends, or deformation that would compromise structural integrity or safe operation. Per OSHA 29 CFR 1910.242(a), damaged hand tools must not be returned to service.

Yes No N/A

Photo evidence (optional)

No stripped, rounded, or broken drive points on sockets/adapters critical (required)

Check all sockets and adapters for stripped drive squares, rounded hex points, or broken walls that would render them unsafe or non-functional.

Yes No N/A

Photo evidence (optional)

No bent, kinked, or damaged hoses, cables, or cords (if applicable) critical (required)

For pneumatic, hydraulic, or electric tools: inspect hoses, cables, and cords for kinks, cuts, abrasion, or exposed wiring. Damaged electrical cords are a shock/fire hazard per OSHA 29 CFR 1910.303.

Yes No N/A

Photo evidence (optional)

Overall physical damage severity rating

Rate the overall physical condition of the returned kit.

Describe any damage observed (list each deficiency)

Document each damage deficiency by component name, location, and nature of damage. Enter 'None' if no damage found.

Cleanliness and Contamination

Tool surfaces free of excessive grease, oil, or chemical residue

A light film of lubricant is acceptable. Excessive grease buildup, chemical deposits, or corrosive residue that could contaminate the next user or degrade the tool is a non-conformance.

Yes No N/A

No hazardous fluid contamination (brake fluid, coolant, fuel) requiring special handling critical (required)

Check for contamination with hazardous fluids. If present, follow store chemical handling SOP and EPA/OSHA guidelines before returning tool to inventory. Relevant: OSHA 29 CFR 1910.1200 (Hazard Communication).

Yes No N/A

Photo evidence (optional)

Case/tray interior free of debris, metal shavings, or foreign objects

Inspect the storage case interior for metal shavings, broken fasteners, or debris that could damage components or injure the next user.

Yes No N/A

Functional Check

Moving parts (ratchets, pivots, slides) operate smoothly without binding or slipping critical (required)

Manually cycle all moving mechanisms. Ratchets should engage cleanly in both directions; slides and pivots should move without excessive play or binding.

Yes No N/A

Threaded components (bolts, adjusters, couplers) engage and disengage correctly

Test all threaded interfaces for cross-threading, stripped threads, or seized connections.

Yes No N/A

Locking mechanisms and safety features function correctly (if applicable) critical (required)

For tools with locking collars, safety pins, or pressure-relief valves, verify each safety feature operates as designed.

Yes No N/A

Disposition and Sign-Off

Inspection Outcome

Select the overall disposition of this returned tool kit.

Note (optional)

Corrective Action Notes

Document any corrective actions required: parts to reorder, repairs needed, customer charge-back amounts, or quarantine steps. Enter 'None' if no action required.

Deposit Refund Amount (if partial or full charge applied, enter amount withheld in USD)

Enter the dollar amount withheld from the deposit, or 0.00 if full refund is issued.

Inspector Signature

Associate performing the inspection must sign to certify accuracy of findings.

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Run: Loan-A-Tool Return Condition and Damage Inspection

Return Transaction Details

Kit Completeness — Component Inventory

Physical Damage Assessment

Cleanliness and Contamination

Functional Check

Disposition and Sign-Off

Get your results