Run Intranet Content Freshness Audit — Free

Audit Scope and Page Inventory

Audit scope is defined and the intranet section or site map is documented

Record the intranet domain, department, site, or folder being audited before reviewing pages.

All in-scope pages are listed for review

Count of pages identified in the audit scope.

Pages missing from the inventory

Count of pages discovered during the audit that were not in the original inventory.

Note (optional)

Audit date and reviewer recorded

Capture when the audit was performed and who completed it.

Note (optional)

Page Freshness and Review Cycle

Last-updated date is present on the page or in the content management record critical (required)

Each page should have a visible or system-recorded last-updated date.

Yes No N/A

Review cycle is defined for the page critical (required)

A review frequency such as monthly, quarterly, or annual should be assigned.

Yes No N/A

Page is within its required review cycle critical (required)

Compare the last review or update date against the assigned review cycle to determine whether the page is stale.

Yes No N/A

Content reflects current policies, processes, or contact details

Page has a scheduled next review date

Document the next planned review date for the page.

Note (optional)

Ownership and Accountability

Page owner is assigned critical (required)

An accountable content owner or business approver must be identified for each page.

Yes No N/A

Owner contact information is current and reachable

Confirm the listed owner can be contacted for review or approval.

Yes No N/A

Ownership matches the current business function

The page should be owned by the team responsible for the current process or subject matter.

Yes No N/A

Unowned or orphaned content identified critical (required)

Flag pages with no clear owner, approver, or accountable department.

Yes No N/A

Duplication, Obsolescence, and Content Quality

Duplicate or near-duplicate pages identified critical (required)

Check for repeated content across pages, versions, or mirrored sections that could confuse users.

Yes No N/A

Page contains obsolete, conflicting, or superseded information critical (required)

Flag content that conflicts with current guidance, policy, or published source documents.

Yes No N/A

Page title and summary accurately describe the content

Page includes a single authoritative source or canonical reference

Where applicable, confirm the page points to the primary source of truth rather than duplicating content.

Yes No N/A

Action Plan and Closeout

Recommended action selected critical (required)

Remediation owner assigned

Name or team responsible for completing the action.

Target completion date

Date by which remediation should be completed.

Note (optional)

Audit summary and key deficiencies documented

Summarize stale pages, duplicate content, orphaned pages, and any high-priority follow-up items.

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Run: Intranet Content Freshness Audit

Audit Scope and Page Inventory

Page Freshness and Review Cycle

Ownership and Accountability

Duplication, Obsolescence, and Content Quality

Action Plan and Closeout

Get your results