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Audit Scope and Record Set

Audit period and employee population are defined critical (required)

Source systems and data extracts match the approved audit scope critical (required)

Yes No N/A

Record count from HRIS extract is captured

Exceptions and excluded records are documented

Yes No N/A

Employee Identity and Duplicate Record Review

No duplicate employee records exist for the same person critical (required)

Yes No N/A

Employee ID is unique and matches the primary record critical (required)

Yes No N/A

Legal name fields are complete and consistent across records critical (required)

Yes No N/A

Preferred name, if used, is supported by policy and not replacing legal name

Yes No N/A

Date of birth and government ID fields are present only where authorized

Yes No N/A

Required Field Completeness

Employment status is populated and current critical (required)

Yes No N/A

Hire date is present and logically valid critical (required)

Yes No N/A

Job title, department, and location fields are complete critical (required)

Yes No N/A

Manager assignment is populated for active employees critical (required)

Yes No N/A

Work email and work phone fields are complete where required

Yes No N/A

Field Consistency and Data Validation

Employment status aligns with termination date and active/inactive flags critical (required)

Yes No N/A

Department, cost center, and manager hierarchy are consistent

Yes No N/A

Location, worksite, and remote status fields are aligned

Yes No N/A

Compensation-related fields are internally consistent with job grade or pay band

Yes No N/A

Corrections, Exceptions, and Closeout

All deficiencies and non-conformances are logged with record identifiers critical (required)

Yes No N/A

Corrective actions are assigned to an owner with due dates critical (required)

Yes No N/A

High-risk data issues are escalated to HRIS administration or compliance

Yes No N/A

Inspector sign-off is completed critical (required)

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Run: HRIS Data Integrity Audit Checklist

Audit Scope and Record Set

Employee Identity and Duplicate Record Review

Required Field Completeness

Field Consistency and Data Validation

Corrections, Exceptions, and Closeout

Get your results