Run Grocery Produce PLU Label Accuracy Audit — Free

Audit Setup and Scope

Audit date and time

Record the date and time the audit begins.

Inspector name and role

Enter the full name and job title of the person conducting this audit.

Store location / department area audited

Specify the store number or name and the produce section(s) included in this audit (e.g., wet rack, bulk bins, organic bay).

Number of PLU items sampled

Record the total number of individual produce items spot-checked during this audit. Minimum recommended sample: 20 items.

POS system / price book version confirmed before audit critical (required)

Confirm that the current POS price book or PLU lookup system is accessible and reflects the most recent price update before beginning the floor walk.

Yes No N/A

PLU Code Format Accuracy

Conventional produce items display 4-digit PLU codes (no leading '9' prefix) critical (required)

Spot-check a minimum of 10 conventional produce items. Confirm each shelf tag or sticker shows a 4-digit PLU code without an organic prefix.

Yes No N/A

Organic produce items display 5-digit PLU codes beginning with '9' critical (required)

Spot-check a minimum of 5 certified organic produce items. Confirm each shelf tag or sticker shows a 5-digit PLU code with a leading '9' (e.g., 94011 for organic banana). Reference: IFPS PLU Codes FAQ May 2025.

Yes No N/A

Number of PLU code format errors found (conventional/organic mismatch) critical (required)

Count and record the total number of items where the PLU code format does not match the product type (e.g., a 4-digit code on an organic item or a 5-digit code on a conventional item).

PLU stickers on loose produce items are legible and fully adhered

Check that individual PLU stickers applied to loose items (e.g., apples, avocados) are not peeling, smudged, or missing digits.

Yes No N/A

Price Accuracy — Shelf Tag vs. POS System

Shelf tag price matches POS system price for all sampled conventional items critical (required)

Cross-reference the shelf tag price against the POS price book for each conventional produce item sampled. Record any discrepancy in comments.

Yes No N/A

Shelf tag price matches POS system price for all sampled organic items critical (required)

Cross-reference the shelf tag price against the POS price book for each organic produce item sampled. Organic items typically carry a price premium; confirm the correct 5-digit PLU is mapped to the organic price.

Yes No N/A

Number of price discrepancies found (shelf tag vs. POS) critical (required)

Record the total count of items where the shelf tag price does not match the POS system price. Zero discrepancies is the acceptable threshold.

Sale or promotional prices on shelf tags are current and match active POS promotions

Verify that any 'Sale' or promotional shelf tags reflect promotions currently active in the POS system. Expired promotions still displayed must be removed immediately.

Yes No N/A

Organic vs. Conventional Signage and Labeling

Organic produce sections are clearly labeled with 'Organic' signage visible to customers critical (required)

Confirm that overhead, shelf-edge, or bin signage explicitly identifies organic produce areas. Signage must be unambiguous and not rely solely on PLU stickers for organic identification.

Yes No N/A

No conventional produce items are displayed under or adjacent to 'Organic' signage without clear separation critical (required)

Check that conventional items have not migrated into organic display areas. Commingling of organic and conventional produce under organic signage may constitute misrepresentation under USDA NOP.

Yes No N/A

Shelf tags include both PLU code and product name (no blank or generic tags)

Confirm that all shelf tags display at minimum: product name, PLU code, unit of measure (each/lb), and retail price. Blank or placeholder tags must be flagged.

Yes No N/A

Organic designation on shelf tag matches the organic status of the product on display critical (required)

Verify that shelf tags reading 'Organic' correspond to certified organic product currently stocked in that location. Check for situations where organic tags remain after organic stock was replaced with conventional.

Yes No N/A

Signage Condition and Placement

All shelf tags are legible (no fading, water damage, or obscured text)

Inspect shelf tags for legibility. Tags in produce wet racks are particularly susceptible to moisture damage. Illegible tags must be reprinted.

Yes No N/A

Shelf tags are correctly positioned directly below or adjacent to the product they describe

Confirm that no shelf tag is misaligned, shifted, or positioned under a different product than intended. Misplaced tags are a common source of price accuracy complaints.

Yes No N/A

Overall signage condition rating for the produce department

Rate the overall condition and accuracy of produce department signage observed during this audit.

Corrective Actions and Audit Close-Out

All PLU code and price discrepancies identified during audit have been corrected or escalated

Confirm that deficiencies found during the audit walk have been corrected on the spot or formally escalated to the produce manager or store director with a documented deadline.

Yes No N/A

Summary of deficiencies and corrective actions taken

List each deficiency observed (item description, location, nature of error) and the corrective action taken or assigned. Include responsible party and target completion date for open items.

Inspector signature

Inspector signature confirming that this audit was conducted accurately and all findings are documented.

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Run: Grocery Produce PLU Label Accuracy Audit

Audit Setup and Scope

PLU Code Format Accuracy

Price Accuracy — Shelf Tag vs. POS System

Organic vs. Conventional Signage and Labeling

Signage Condition and Placement

Corrective Actions and Audit Close-Out

Get your results