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Run: Grocery Liquor Department Inventory Shrink Audit

Use this grocery liquor department inventory shrink audit template to compare physical bottle and case counts against system inventory, document variances, a...

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Audit Scope and Inventory Snapshot

Audit date and time recorded

Inventory snapshot timestamp matches the count period critical (required)

Verify the system inventory report was pulled at the same time or immediately before the physical count.

Yes No N/A

Department scope matches audit plan

Select all inventory areas included in the audit.

Count method documented

Confirm how the physical count was performed.

Note (optional)

Physical Count Verification

High-shrink SKUs physically counted critical (required)

Enter the number of high-risk or high-value SKUs counted during the audit.

Bottle counts match system inventory within tolerance critical (required)

Enter the largest absolute variance observed for any counted SKU.

Case counts match system inventory within tolerance

Enter the largest absolute variance observed for any case-counted SKU.

Mixed units converted correctly critical (required)

Verify split cases, partial bottles, and pack conversions were calculated consistently.

Yes No N/A

Damaged, opened, or sample product excluded from sellable count critical (required)

Confirm non-sellable product was removed from the on-hand count and documented separately.

Yes No N/A

Variance Review and Root Cause

All variances above threshold documented critical (required)

Confirm every SKU variance above the store threshold was listed with item, system quantity, physical quantity, and variance.

Yes No N/A

Variance threshold used for review

Enter the variance threshold used to flag exceptions.

Note (optional)

Likely shrink drivers identified

Select all likely causes identified during the review.

Note (optional)

Corrective action assigned for each material variance critical (required)

Verify each material variance has an owner, due date, and documented corrective action.

Yes No N/A

Receiving, Transfers, and Adjustments

Receiving documents match product received critical (required)

Verify invoices, packing slips, and received quantities agree for sampled liquor deliveries.

Yes No N/A

Transfers and adjustments approved and traceable critical (required)

Confirm inventory transfers, write-offs, and manual adjustments are authorized and supported by documentation.

Yes No N/A

Breakage and spoilage logged promptly

Verify damaged or unsellable liquor is recorded in the system on the same day or per SOP.

Yes No N/A

Storage Security and Department Controls

High-value liquor secured in locked storage or controlled access area critical (required)

Confirm premium spirits and other high-risk items are stored in a secured area when not on display.

Yes No N/A

Backstock organized and countable

Verify backstock is labeled, accessible, and arranged so counts can be performed without ambiguity.

Yes No N/A

Access to liquor inventory is restricted to authorized staff critical (required)

Confirm access controls are in place for stockrooms, cages, and locked displays.

Yes No N/A

Closeout, Sign-Off, and Follow-Up

Audit findings reviewed with department manager

Confirm the results were communicated to the responsible manager or supervisor.

Yes No N/A

Note (optional)

Corrective action plan created for open issues critical (required)

Verify open variances and control gaps have an assigned action plan with due dates.

Yes No N/A

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