Run Fleet Manager Monthly Vehicle Audit — Free

Vehicle Identification

Vehicle/unit number matches fleet record

Enter the fleet unit number or asset ID and confirm it matches the assigned vehicle record.

License plate verified

Record the license plate number and confirm it matches the vehicle record.

VIN verified

Record the vehicle identification number (VIN) from the vehicle and confirm it matches the fleet record.

Current mileage / odometer reading recorded

Record the current odometer reading at the time of inspection.

Note (optional)

Preventive Maintenance Compliance

Next scheduled maintenance is not overdue critical (required)

Confirm the vehicle is within the required preventive maintenance interval based on mileage or date.

Yes No N/A

Oil and fluid service current

Confirm oil change, coolant, brake fluid, power steering fluid, washer fluid, and other required service checks are current per schedule.

Yes No N/A

Tires rotated / inspected per schedule

Confirm tire rotation and scheduled tire inspections are current where applicable.

Yes No N/A

Brake inspection current critical (required)

Confirm the most recent brake inspection is current and no brake-related service is overdue.

Yes No N/A

Open maintenance defects documented and assigned

Confirm any open maintenance issues are documented, assigned, and tracked to closure.

Yes No N/A

Vehicle Condition and Damage Assessment

Body panels, mirrors, and glass free of reportable damage

Check for dents, cracks, missing mirrors, broken glass, or other visible damage requiring repair or documentation.

Yes No N/A

Photo evidence (optional)

Lights and reflectors operational critical (required)

Verify headlights, brake lights, turn signals, hazard lights, reverse lights, and reflectors are present and functioning.

Yes No N/A

Tires have adequate tread and visible inflation condition critical (required)

Inspect tires for visible damage, uneven wear, exposed cords, and obvious underinflation. Record any tire defect.

Yes No N/A

Windshield, wipers, and washer system functional critical (required)

Confirm windshield is free of obstructive cracks, wipers are intact, and washer system operates properly.

Yes No N/A

Interior condition acceptable for safe operation

Check seats, seat belts, dashboard indicators, controls, and cabin cleanliness for issues that affect safe operation.

Yes No N/A

Warning lights or dashboard faults present critical (required)

Confirm whether any active warning lights, fault codes, or dashboard alerts are present at the time of inspection.

Yes No N/A

Safety Equipment and Regulatory Readiness

Seat belts present and functional critical (required)

Confirm all required seat belts are present, undamaged, and latch properly.

Yes No N/A

Required emergency equipment present

Select all emergency or required equipment present in the vehicle.

Fire extinguisher accessible and in serviceable condition critical (required)

If equipped, confirm the extinguisher is mounted or stored accessibly, has a valid inspection tag if applicable, and shows no visible damage or discharge.

Yes No N/A

Damage Reporting and Corrective Action

All deficiencies documented with location and severity

List each deficiency, including the affected area, observed condition, and severity.

Vehicle safe to remain in service critical (required)

Determine whether the vehicle can continue operating or must be removed from service pending repair.

Yes No N/A

Corrective action owner assigned

Enter the person, team, or vendor responsible for completing repairs or follow-up actions.

Target completion date recorded

Record the expected date and time for corrective action completion or reinspection.

Note (optional)

Audit Sign-Off

Inspector name

Enter the name of the person completing the audit.

Inspector signature

Inspector confirms the audit findings are accurate and complete.

Supervisor review completed

Confirm the audit has been reviewed by the fleet supervisor or designated approver when required.

Yes No N/A

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Run: Fleet Manager Monthly Vehicle Audit

Vehicle Identification

Preventive Maintenance Compliance

Vehicle Condition and Damage Assessment

Safety Equipment and Regulatory Readiness

Damage Reporting and Corrective Action

Audit Sign-Off

Get your results