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Run: Fare Box Reconciliation Audit

Use this Fare Box Reconciliation Audit template to compare farebox revenue, probe data, vault counts, and bank deposits for a fixed-route transit period. It ...

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Audit Scope and Revenue Period

Audit period matches the selected deposit and collection dates critical (required)

Verify the start and end dates/times align to the revenue period under review.

Fixed-route service included in scope is identified

Document the routes, garages, or service groups included in the audit.

Revenue sources included in the audit are documented

Select all revenue sources reviewed in the reconciliation.

Supporting source documents are available and complete critical (required)

Confirm the audit packet includes the required reports, deposit slips, and reconciliation worksheets.

Yes No N/A

Farebox, Probe, and Vault Data Review

Farebox recorded revenue is captured for each collection unit

Enter the total farebox-recorded revenue reviewed in the audit.

Note (optional)

Probe data is available for the audited revenue period critical (required)

Confirm probe data exists for the same period and collection units under review.

Yes No N/A

Vault count data is available for the audited revenue period critical (required)

Confirm vault data exists for the same period and collection units under review.

Yes No N/A

Farebox, probe, and vault totals reconcile within tolerance critical (required)

Verify the recorded amounts agree or that differences are explained by approved adjustments.

Yes No N/A

Variance amount documented when totals do not reconcile

Enter the unexplained variance amount if any discrepancy remains after review.

Bank Deposit and Chain of Custody

Bank deposit amount matches reconciled revenue critical (required)

Confirm the deposit amount equals the reconciled farebox revenue or approved adjusted amount.

Yes No N/A

Deposit date and reference number are documented

Record the deposit date, bank reference, or deposit slip number.

Chain of custody from collection to deposit is documented critical (required)

Verify transfer records identify who handled the revenue and when custody changed.

Yes No N/A

Unresolved deposit timing differences are explained

Confirm any timing differences between collection and deposit are supported by documentation.

Yes No N/A

Deposit support documents are attached

Attach deposit slips, bank confirmations, or scanned reconciliation support as evidence.

Exceptions, Controls, and Follow-Up

All exceptions are logged and categorized critical (required)

Confirm discrepancies are recorded with a reason code or exception category.

Yes No N/A

Exception categories selected

Select all categories that apply to the audit exceptions.

Note (optional)

Root cause analysis completed for material variances

Document whether a root cause was identified for significant discrepancies.

Yes No N/A

Corrective action owner and due date assigned

Identify the responsible person or department and the target completion date.

Repeat variance pattern reviewed for trend

Rate whether the same discrepancy pattern appears across multiple periods.

Note (optional)

Closeout and Sign-Off

Overall reconciliation result critical (required)

Select the final audit outcome.

Note (optional)

Final audit summary

Summarize key findings, variances, and follow-up actions.

Inspector signature critical (required)

Inspector signs to confirm the audit findings and supporting evidence are complete.

Audit completion date critical (required)

Record the date and time the audit was completed.

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