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Run: Duty Drawback Eligibility and Recordkeeping Review

Review import, export, destruction, and inventory records to determine whether shipments support a duty drawback claim and where the file is missing proof. U...

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Review Scope and Claim Basis

Review period and sampled shipments are defined

Document the date range, shipment sample, and business unit or facility included in the review.

Potential drawback basis identified for each sampled item critical (required)

Select the applicable drawback basis for each sampled product or shipment.

Note (optional)

Eligibility review owner assigned

Identify the person or team responsible for validating drawback eligibility and claim support.

Import Entry and Duty Payment Verification

Import entry number, date, and importer of record are documented critical (required)

Confirm that each sampled shipment can be tied to a specific import entry and importer of record.

Duty, tax, and fee amounts are supported by entry documentation critical (required)

Enter the total duty paid for the sampled entry or shipment.

HTS classification and product description match source records critical (required)

Verify that tariff classification and product description are consistent across customs, ERP, and commercial records.

Yes No N/A

Import records are retained and retrievable critical (required)

Confirm that entry summaries, invoices, packing lists, and related import records are stored in a retrievable location.

Yes No N/A

Export or Destruction Evidence

Export documentation is available for each eligible shipment critical (required)

Confirm that export evidence such as bill of lading, airway bill, export declaration, or carrier proof is on file.

Yes No N/A

Destruction records support unsellable goods claims critical (required)

If goods were destroyed, verify destruction date, method, quantity, and witness or vendor confirmation.

Yes No N/A

Export or destruction date is within the allowable drawback timeline critical (required)

Record the date and time of export or destruction for timeline validation.

Evidence links exported or destroyed goods to the imported merchandise critical (required)

Verify traceability between the imported entry, inventory lot, finished good, and export or destruction record.

Yes No N/A

Traceability, Inventory, and Manufacturing Linkage

Inventory lot or serial traceability is available critical (required)

Verify that lot, batch, or serial records can trace imported goods through inventory and shipment records.

Yes No N/A

Bill of materials or production records support manufactured drawback claims critical (required)

For manufactured claims, confirm that BOMs, work orders, or production reports support the relationship between imported inputs and exported output.

Yes No N/A

Inventory quantities reconcile across systems critical (required)

Enter the quantity variance between customs, ERP, and warehouse records for the sampled item.

Substitution or commingling controls are documented where applicable

If drawback claims rely on substitution or commingled inventory, verify that the control method is documented and consistently applied.

Yes No N/A

Recordkeeping, Retention, and Claim Support

Claim support file includes all required source documents critical (required)

Select all documents present in the drawback support file.

Records are retained for the required retention period critical (required)

Verify that drawback records are retained according to company policy and applicable customs requirements.

Yes No N/A

Records are accessible within a reasonable audit response time

Rate how quickly the team can retrieve supporting records for a customs inquiry or audit request.

Findings, Exceptions, and Sign-Off

Deficiencies or non-conformances documented

Summarize any missing records, traceability gaps, unsupported claims, or other exceptions identified during the review.

Corrective actions assigned with owner and due date

List corrective actions, responsible owner, and target completion date for each issue.

Inspector signature critical (required)

Inspector signs to confirm the review was completed and findings are accurate.

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