Run DOT Random Drug and Alcohol Testing Pool Management Inspection — Free

Inspection Scope and Pool Identification

Inspection period documented

Record the date range covered by this inspection and the reporting period reviewed.

Pool administrator or consortium identified

Identify the internal administrator or third-party consortium responsible for random selections and notifications.

Covered driver roster current and complete critical (required)

Confirm the roster includes all covered CDL drivers subject to DOT random testing and excludes non-covered personnel.

Yes No N/A

New hires, terminations, and status changes reflected in pool

Verify driver additions, removals, leave status, and transfers were updated promptly in the testing pool log.

Yes No N/A

Pool roster count recorded

Enter the number of covered drivers in the pool at the time of selection.

Note (optional)

Random Selection Process

Random selection method documented

Describe the selection method or system used to generate random selections.

Selection frequency meets annual minimum rate critical (required)

Confirm the annual selection rate meets or exceeds the applicable DOT minimum for the review period.

Yes No N/A

Drug testing selections documented

Enter the number of drivers selected for random drug testing during the review period.

Note (optional)

Alcohol testing selections documented

Enter the number of drivers selected for random alcohol testing during the review period.

Note (optional)

Selection records retained and traceable critical (required)

Verify selection logs show date, pool size, selected drivers, and retention of prior selection records.

Yes No N/A

Selections appear unbiased and unaltered critical (required)

Confirm there is no evidence of manual manipulation, advance notice of selection lists, or non-random substitution.

Yes No N/A

Notification and Testing Completion

Selected drivers notified confidentially critical (required)

Confirm notifications were limited to authorized personnel and handled in a manner that preserves confidentiality.

Yes No N/A

Notification-to-test interval within policy

Enter the average time from notification to specimen collection or breath alcohol test completion.

Note (optional)

Selected drivers completed required testing critical (required)

Verify all selected drivers completed the required random test or were documented as unavailable with follow-up action.

Yes No N/A

Missed, refused, or canceled tests documented critical (required)

Confirm any missed, refused, or canceled tests are documented with reason, date, and corrective action.

Yes No N/A

Chain of custody and collection records complete

Verify collection documentation is complete for each completed test, including custody and control forms where applicable.

Yes No N/A

Compliance Rates and Trend Review

Random drug testing rate calculated critical (required)

Enter the calculated random drug testing rate for the review period as a percentage.

Note (optional)

Random alcohol testing rate calculated critical (required)

Enter the calculated random alcohol testing rate for the review period as a percentage.

Note (optional)

Testing completions tracked against selections

Confirm the log reconciles selections, completions, and outstanding tests by driver and test type.

Yes No N/A

Trend or repeat deficiency identified

Indicate whether recurring non-conformances, late notifications, or incomplete testing patterns were found.

Yes No N/A

Note (optional)

Corrective action plan documented for deficiencies critical (required)

Confirm corrective actions, responsible owner, and due dates are documented for any identified deficiencies.

Yes No N/A

Recordkeeping and Management Review

Selection and completion records retained per policy critical (required)

Confirm records are retained in accordance with company policy and applicable DOT recordkeeping requirements.

Yes No N/A

Management review completed

Verify a designated manager or compliance owner reviewed the pool log and approved any follow-up actions.

Yes No N/A

Inspector comments and summary entered

Summarize notable observations, deficiencies, and follow-up items from this inspection.

Inspector signature critical (required)

Inspector attestation that the review was completed accurately.

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Run: DOT Random Drug and Alcohol Testing Pool Management Inspection

Inspection Scope and Pool Identification

Random Selection Process

Notification and Testing Completion

Compliance Rates and Trend Review

Recordkeeping and Management Review

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