Run Declaration of Compliance Register for Food-Contact Materials — Free

Inspection Scope and Register Metadata

Register identifies the product family and material type under review critical (required)

Confirm the register clearly states whether the record applies to films, inks, adhesives, coatings, or a defined combination of food-contact materials.

Inspection date recorded critical (required)

Inspector name and role recorded critical (required)

Register version or revision number recorded critical (required)

Scope includes supplier and lot-level traceability critical (required)

Verify the register is structured to track each Declaration of Compliance by supplier and lot or batch identifier.

Yes No N/A

Declaration of Compliance Presence and Currency

Current Declaration of Compliance is on file for each listed supplier lot critical (required)

Confirm there is a valid DoC available for every supplier lot included in the register.

Yes No N/A

DoC issue date is recorded critical (required)

DoC revision or document number is recorded critical (required)

DoC is current and not expired or superseded critical (required)

Verify the document is the latest approved version and has not been replaced by a newer revision.

Yes No N/A

Document retention location is identified

Confirm the register points to the controlled storage location, system link, or file path where the DoC can be retrieved for audit review.

Supplier and Lot Traceability

Supplier legal name matches the approved supplier record critical (required)

Verify the supplier name on the DoC matches the approved supplier master record or qualification file.

Yes No N/A

Supplier lot or batch number is recorded critical (required)

Material description matches the purchased food-contact item critical (required)

Confirm the DoC describes the same film, ink, adhesive, or coating that was received and used.

Yes No N/A

Traceability links the DoC to receiving, production, or inventory records critical (required)

Verify the register can connect the document to internal records for incoming inspection, production usage, or inventory control.

Yes No N/A

Compliance Content Review

Food-contact use conditions are stated on the DoC critical (required)

Confirm the declaration specifies intended food-contact conditions, such as food type, temperature, time, and use limitations where applicable.

Yes No N/A

Applicable regulatory basis is identified critical (required)

Verify the DoC references the applicable regulatory framework or customer specification used to support compliance.

Restrictions, limitations, or migration conditions are documented critical (required)

Check whether the declaration includes any restrictions on use, such as temperature limits, food type limitations, or migration-related conditions.

Yes No N/A

Substance or formulation changes are controlled through revision history critical (required)

Confirm the register captures whether any supplier formulation, process, or specification changes triggered a DoC update.

Yes No N/A

Supporting test reports or declarations are referenced when required

If the DoC relies on migration testing, analytical reports, or supplier certifications, verify those references are listed and retrievable.

Yes No N/A

Audit Readiness and Corrective Actions

Missing or expired DoCs are flagged as non-conformances critical (required)

Verify the register identifies missing, expired, or superseded documents as non-conformances requiring follow-up.

Yes No N/A

Corrective action owner assigned for each open deficiency critical (required)

Confirm each open issue has an assigned owner responsible for resolution.

Target completion date recorded for each corrective action critical (required)

Audit retrieval time is acceptable

Confirm the DoC can be retrieved promptly during an audit without manual searching across uncontrolled files.

Yes No N/A

Inspector attestation completed critical (required)

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Run: Declaration of Compliance Register for Food-Contact Materials

Inspection Scope and Register Metadata

Declaration of Compliance Presence and Currency

Supplier and Lot Traceability

Compliance Content Review

Audit Readiness and Corrective Actions

Get your results