Run Cruise Ship Shore Excursion Vendor Pre-Season Compliance Audit — Free

Inspection Details

Vendor legal name and excursion program confirmed

Enter the registered legal business name and the excursion program or route being audited.

Operating season and audit date documented

Record the planned operating season start date and the date of this pre-season audit.

Note (optional)

Vendor contact and emergency escalation contacts on file critical (required)

Confirm primary operational contact, after-hours contact, and emergency escalation contact are documented.

Excursion services covered by this audit identified

Select all service types included in the audit scope.

Insurance and Contract Compliance

General liability insurance certificate is current and valid for operating season critical (required)

Confirm the vendor has a current certificate of insurance covering the full operating season.

Yes No N/A

Policy limits meet contract minimums critical (required)

Verify liability limits meet or exceed the cruise operator's contractual minimum requirements.

Yes No N/A

Additional insured and waiver wording verified critical (required)

Confirm required additional insured language, waiver language, or indemnity provisions are present where applicable.

Yes No N/A

Policy expiration date

Record the insurance policy expiration date for renewal tracking.

Note (optional)

Certificate holder and named insured match approved vendor record

Verify the certificate holder, named insured, and business entity match the approved vendor record.

Yes No N/A

Vehicle Inspection and Maintenance Records

Current vehicle inspection reports available for all guest transport vehicles critical (required)

Confirm current inspection reports are on file for each vehicle used in the excursion program.

Yes No N/A

Preventive maintenance logs complete for the last 12 months

Verify maintenance logs show routine servicing, repairs, and follow-up actions for the prior 12 months.

Yes No N/A

Vehicle registration and operating permits current critical (required)

Confirm registration, permits, and any required local operating authorizations are current for each vehicle.

Yes No N/A

Seat belts, emergency exits, and safety equipment present and functional critical (required)

Verify seat belts, emergency exits, fire extinguisher, first aid kit, and other required safety equipment are present and serviceable.

Yes No N/A

Photo evidence (optional)

Guide Licensing and Training

Guide licenses or permits current for all assigned guides critical (required)

Verify each assigned guide holds a current license, permit, or certification required by the destination.

Yes No N/A

Driver licenses valid for vehicle class operated critical (required)

Confirm drivers hold valid licenses appropriate for the vehicle type and passenger capacity.

Yes No N/A

Training records for guest safety and emergency response available

Verify training records cover guest safety briefing, emergency response, incident reporting, and route-specific hazards.

Yes No N/A

Background screening or qualification verification completed where required

Confirm any required background checks, qualification checks, or competency verification are documented.

Yes No N/A

Emergency Contacts and Incident Readiness

24/7 emergency contact list available and current critical (required)

Confirm the vendor maintains a current 24/7 emergency contact list for operations, medical response, and management escalation.

Yes No N/A

Emergency response plan documented for guest incidents critical (required)

Verify a written emergency response plan exists for medical events, vehicle breakdowns, severe weather, and guest evacuation.

Yes No N/A

Incident reporting process communicated to staff

Confirm staff know how to report safety incidents, near misses, injuries, and guest complaints promptly.

Yes No N/A

Local emergency services and port contact information posted or accessible

Verify emergency numbers, port authority contacts, and local medical support information are accessible to staff.

Yes No N/A

Safety Incident History Review

Safety incident log reviewed for the prior 12 months

Confirm the vendor provided a complete incident log covering injuries, vehicle events, near misses, and guest complaints.

Yes No N/A

Open corrective actions from prior incidents closed critical (required)

Verify all prior corrective actions have been completed or have an approved closure plan.

Yes No N/A

No unresolved critical safety non-conformances identified critical (required)

Confirm there are no unresolved critical safety issues that would prevent safe guest operations.

Yes No N/A

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Run: Cruise Ship Shore Excursion Vendor Pre-Season Compliance Audit

Inspection Details

Insurance and Contract Compliance

Vehicle Inspection and Maintenance Records

Guide Licensing and Training

Emergency Contacts and Incident Readiness

Safety Incident History Review

Get your results