Run Cruise Ship Oil Record Book Compliance Audit — Free

Audit Setup and Vessel Identification

Vessel name, IMO number, and flag state recorded critical (required)

Record the vessel identity used for this audit, including the ship name, IMO number, and flag state.

Oil Record Book edition and Part I/Part II applicability confirmed critical (required)

Confirm the correct Oil Record Book format is in use for the vessel and operations reviewed.

Audit period and reviewed record range documented

Document the date range or voyage period covered by the inspection.

Required supporting logs and transfer records available for review

Confirm supporting records are available, such as bilge transfer logs, oily water separator logs, sludge disposal receipts, and maintenance records.

Yes No N/A

Oil Record Book Completeness and Entry Quality

All required machinery space operations are entered without omissions critical (required)

Verify entries exist for all applicable machinery space operations during the review period.

Yes No N/A

Entries are dated, timed, and sequential with no unexplained gaps critical (required)

Confirm entries are chronological and continuous for the period reviewed.

Yes No N/A

Each entry includes the required operation details and quantities critical (required)

Confirm entries contain the operational detail needed to understand what occurred and in what quantity.

Yes No N/A

Corrections are made legibly and in accordance with recordkeeping rules

Check that any corrections are clear, traceable, and not obscuring original content.

Yes No N/A

Handwritten entries are legible and use consistent terminology

Rate the readability and consistency of handwritten or manually entered records.

Bilge Water, Oily Water Separator, and Discharge Controls

Bilge water transfers are documented with source, destination, and quantity critical (required)

Verify bilge water transfer records clearly identify where the water came from, where it went, and how much was moved.

Yes No N/A

Oily water separator use is recorded for each applicable operation critical (required)

Confirm the Oil Record Book reflects each oily water separator operation during the review period.

Yes No N/A

Discharge overboard entries include required conditions and approvals critical (required)

Verify any overboard discharge entries include the conditions required by the vessel's procedures and applicable MARPOL controls.

Yes No N/A

Sludge and oily residues are tracked from generation to disposal critical (required)

Confirm sludge and oily residues are traceable through collection, storage, transfer, and disposal.

Yes No N/A

OWS alarms, bypass prevention, and seals are documented or verified critical (required)

Verify controls intended to prevent unauthorized discharge or bypass are in place and recorded.

Yes No N/A

Supporting Evidence and Reconciliation

Oil Record Book entries reconcile with machinery logs and tank soundings critical (required)

Verify recorded quantities and operations match supporting shipboard logs and tank measurements.

Yes No N/A

Sludge disposal receipts or landing certificates are on file critical (required)

Confirm external disposal or landing documentation is available for the review period.

Yes No N/A

Maintenance or calibration records support the recorded equipment status

Check that maintenance records support the condition and operation of the oily water separator and related equipment.

Yes No N/A

Any discrepancies between records are documented and explained

Confirm all mismatches between records have a documented explanation and corrective action.

Yes No N/A

Crew Knowledge, Procedures, and Compliance Readiness

Responsible officer can explain Oil Record Book entry requirements critical (required)

Assess the responsible officer's understanding of required entries and review expectations.

Crew follow the ship's procedure for timely entry completion

Verify entries are made promptly after the operation and not delayed without justification.

Yes No N/A

Training or familiarization records are available for relevant personnel

Confirm personnel responsible for entries have documented training or familiarization.

Yes No N/A

Findings, Corrective Actions, and Sign-Off

Deficiencies and non-conformances documented with severity critical (required)

Summarize all deficiencies identified during the audit and classify their severity.

Corrective actions assigned with owner and due date

Document the corrective action plan for each finding.

Inspector signature captured critical (required)

Capture the inspector's sign-off for the completed audit.

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Run: Cruise Ship Oil Record Book Compliance Audit

Audit Setup and Vessel Identification

Oil Record Book Completeness and Entry Quality

Bilge Water, Oily Water Separator, and Discharge Controls

Supporting Evidence and Reconciliation

Crew Knowledge, Procedures, and Compliance Readiness

Findings, Corrective Actions, and Sign-Off

Get your results