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Run: Banquet Event Order (BEO) Verification

Use this Banquet Event Order (BEO) Verification template to confirm the approved event details, menu, timing, setup, and billing before service begins. It he...

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Event Details and Contract Match

Verify the event title, event date, room name, and venue location match the latest approved banquet event order.
Confirm the primary client contact, day-of contact, and authorized decision maker are listed and reachable.
Record the guaranteed guest count and confirm it matches the final production count used for service planning.
Confirm the version in use is the latest approved BEO and note any amendment or revision date.
Verify billing method, payment terms, deposit status, and any authorized charges match the contract and BEO.

Menu and Beverage Accuracy

Confirm each course, buffet item, plated entrée, dessert, and beverage item matches the approved BEO.
Verify plated, buffet, family-style, reception, or station service style is clearly specified and correct.
Check that quantities for entrees, sides, desserts, beverages, and replenishment quantities are sufficient for the guaranteed count.
Confirm any substitutions, chef's choice changes, or out-of-stock replacements were approved by the client or authorized contact.
Verify beverage package, bar type, service hours, consumption limits, and any host bar instructions match the BEO.

Dietary Restrictions and Allergens

Verify vegetarian, vegan, gluten-free, halal, kosher, dairy-free, and other dietary needs are documented on the BEO.
Confirm known allergens are communicated to culinary and banquet staff and reflected in production notes.
Verify labeled plates, tent cards, separate serving utensils, or other identification controls are assigned for allergen-safe meals.
Confirm staff have been briefed on cross-contact prevention, separate plating, and handling of special meals.
Record the number of special meals and verify it matches the current guest count and seating plan.

Timing, Service Flow, and Setup

Confirm load-in, room access, guest arrival, meal service, speeches, entertainment, and event end times match the BEO.
Verify table count, table type, chair count, head table, dance floor, stage, and aisle layout match the approved setup.
Check that linens, napkins, glassware, china, flatware, centerpieces, and other setup items are counted and ready.
Confirm microphones, speakers, projector, screens, staging, and power needs are listed and available if requested.
Verify banquet captain, servers, bartenders, and culinary team understand the service sequence and timing checkpoints.

Billing and Final Authorization

Verify room rental, food and beverage minimums, service charges, taxes, labor, rentals, and add-ons align with the billing summary.
Confirm minimum spend, attrition, overtime, and overage billing rules are documented and understood.
Capture the inspector or responsible manager signature confirming the BEO was verified before service.
Document whether the event is approved to proceed, approved with notes, or held for correction.

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