Run Antifreeze and Coolant Recycling Collection Tank Audit — Free

Audit Setup and Tank Identification

Tank location / bay number

Record the specific location or bay number where the collection tank is situated.

Tank capacity (gallons)

Record the rated capacity of the used antifreeze collection tank.

Tank material / type

Select the tank construction material.

Date of last service / pickup

Record the date the tank was last serviced or emptied by the recycling vendor (e.g., GFL Environmental, Cleanaway).

Recycling vendor name on file

Confirm that a licensed recycling vendor (e.g., GFL Environmental or equivalent) is contracted and their contact information is posted near the tank.

Yes No N/A

Tank Labeling and Signage

Tank is labeled 'USED ANTIFREEZE' or 'USED COOLANT' in clearly legible text critical (required)

The primary label must identify the contents as used antifreeze or used coolant. Labeling is required under OSHA 29 CFR 1910.1200(f) and EPA universal waste rules (40 CFR Part 273).

Yes No N/A

Photo evidence (optional)

Label includes 'HAZARDOUS WASTE' or 'UNIVERSAL WASTE' designation as applicable critical (required)

Tanks storing used antifreeze managed as universal waste must be labeled per EPA 40 CFR 273.14 (small quantity) or 273.34 (large quantity).

Yes No N/A

Accumulation start date is marked on the tank or attached label

The date accumulation began must be clearly marked. Small quantity handlers must ship within one year; large quantity handlers within 90 days (EPA 40 CFR 273).

Yes No N/A

GHS/HazCom label or SDS reference is posted or attached near the tank

A Safety Data Sheet (SDS) for used antifreeze/ethylene glycol must be accessible per OSHA 29 CFR 1910.1200(g). A GHS label or SDS reference posted at the tank satisfies this requirement.

Yes No N/A

Tank Physical Condition and Integrity

Tank lid or cap is present, closed, and secured when not in use critical (required)

Open or unsecured tanks create spill and contamination risk. Tanks must remain closed except during filling or emptying.

Yes No N/A

Tank shows no visible cracks, bulges, or structural deformation critical (required)

Inspect all sides and the bottom for physical damage that could compromise containment integrity.

Yes No N/A

Photo evidence (optional)

No active leaks, drips, or staining observed on or around the tank critical (required)

Check the base, fittings, drain valve, and fill port for evidence of leakage. Any active leak is an immediate corrective action item.

Yes No N/A

Photo evidence (optional)

Current fill level (% of capacity)

Estimate the current fill level as a percentage of rated capacity. Tanks should not exceed 90% to allow for thermal expansion.

Fittings, valves, and vent caps are in good working condition

Check that all fittings are tight, valves operate correctly, and vent caps are not blocked or missing.

Yes No N/A

Secondary Containment and Spill Prevention

Secondary containment (berm, drip pan, or containment pallet) is present under or around the tank critical (required)

Secondary containment must be capable of holding 110% of the tank's volume per EPA SPCC guidance and good practice for hazardous waste storage.

Yes No N/A

Secondary containment is free of accumulated liquid, debris, or standing antifreeze

Accumulated liquid in containment indicates a prior leak or spill that must be documented and addressed.

Yes No N/A

Photo evidence (optional)

Spill kit (absorbent, PPE, disposal bags) is accessible within 10 feet of the tank

A spill response kit must be immediately accessible per OSHA 29 CFR 1910.120(q) emergency response requirements.

Yes No N/A

PPE and Employee Safety

Chemical-resistant gloves (nitrile or equivalent) are available at the tank station

Used antifreeze may contain heavy metals and other contaminants. Chemical-resistant gloves are required per OSHA 29 CFR 1910.138.

Yes No N/A

Eye protection (splash goggles or face shield) is available at the tank station

Splash risk during filling or transfer requires eye protection per OSHA 29 CFR 1910.133.

Yes No N/A

Employees handling used antifreeze have received HazCom / Right-to-Know training

Training records must be on file per OSHA 29 CFR 1910.1200(h). Verify training is current (within the past 12 months or upon new chemical introduction).

Yes No N/A

Recordkeeping and Vendor Compliance

Waste pickup / manifest records are on file for the past 12 months

Recycling pickup records and waste manifests must be retained for a minimum of 3 years per EPA 40 CFR 273.19 / 273.39.

Yes No N/A

Recycling vendor is licensed / certified for used antifreeze handling in this jurisdiction

Confirm the vendor (e.g., GFL Environmental, Cleanaway, or equivalent) holds current state or local permits for used antifreeze recycling.

Yes No N/A

No mixing of used antifreeze with other waste streams (oil, solvents, etc.) is evident critical (required)

Mixing used antifreeze with other hazardous waste may reclassify it from universal waste to listed hazardous waste, triggering stricter disposal requirements under EPA 40 CFR Part 261.

Yes No N/A

Get your results

Enter your email — we'll send you a PDF of your filled-out template, plus the occasional MangoScoop newsletter (templates, workflow tips, product updates). Unsubscribe anytime — link is in every email.

Email (required)

Your name (optional)

Run: Antifreeze and Coolant Recycling Collection Tank Audit

Audit Setup and Tank Identification

Tank Labeling and Signage

Tank Physical Condition and Integrity

Secondary Containment and Spill Prevention

PPE and Employee Safety

Recordkeeping and Vendor Compliance

Get your results