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Run: Title IX Supportive Measures and Grievance Process Tracking Log

Track Title IX notice, supportive measures, investigation steps, and resolution deadlines in one log. Use it to document each formal complaint consistently a...

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Submission Notice

Record Title (required)

Short title for this complaint tracking record.

Submission Date (required)

Date this tracking log entry is created.

Submitted By (required)

Name or role of the person entering the record.

Confidentiality and PII Notice Acknowledged (required)

Confirm that the submitter understands this form should collect only necessary PII and that the record will be handled as a compliance audit trail.

Yes No N/A

Complaint Intake

Date Notice Was Received (required)

Date the institution received notice of the alleged conduct.

Complaint Type (required)

Select the intake path for this matter.

Reporting Party Role (required)

Role of the person making the report or complaint.

Anonymous Submission

Check if the report was submitted anonymously.

Yes No N/A

Summary of Allegation (required)

Brief factual summary of the allegation. Avoid unnecessary personal details.

Supportive Measures

Supportive Measures Offered

Select all supportive measures offered or discussed.

Supportive Measures Accepted

Select the measures accepted by the complainant or reporting party.

Supportive Measures Implementation Date

Date the measures were implemented.

Supportive Measures Notes

Document implementation status, limitations, or follow-up actions.

Investigation Tracking

Investigator Assigned

Name or role of the assigned investigator.

Investigation Start Date

Date the investigation began.

Notice of Investigation Sent

Confirm whether the notice of investigation was issued.

Yes No N/A

Interviews Completed

Number of interviews completed to date.

Evidence Review Completed

Confirm whether evidence review has been completed.

Yes No N/A

Investigation Status (required)

Current status of the investigation.

Determination and Resolution

Hearing Required

Indicate whether a hearing is required under the applicable grievance process.

Yes No N/A

Determination Date

Date the determination was issued.

Outcome

Select the final outcome of the matter.

Resolution Summary

Brief summary of the resolution, outcome communication, and any follow-up obligations.

Appeal Filed

Check if an appeal was filed.

Yes No N/A

Audit Trail

Timeline Compliance Status (required)

Indicate whether the matter is on time, at risk, or overdue.

Deadline Missed

Check if any required deadline was missed.

Yes No N/A

Audit Notes

Document only objective facts needed for compliance review.

Retention Review Date

Date the record should be reviewed for retention or closure.

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