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Run: Matching Funds and In-Kind Match Documentation Log

Track each cash or third-party in-kind match entry with its source, valuation method, and supporting evidence so grant files are audit-ready and easy to cert...

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Grant and Award Identification

Grant Award / Agreement Number (required)

Enter the full federal or state award number as it appears on the Notice of Award.

Program / Project Name (required)

Federal or State Funding Agency (required)

CFDA / Assistance Listing Number (if federal)

Catalog of Federal Domestic Assistance number. Leave blank for state-only awards.

Grant Period of Performance — Start Date (required)

Grant Period of Performance — End Date (required)

Required Match Percentage (%) per Award Terms (required)

Enter the non-federal or cost-share match percentage required by the award agreement.

Contribution Entry Details

Contribution Type (required)

Select whether this is a direct cash contribution or a non-cash in-kind contribution.

Date Contribution Was Made / Incurred (required)

Must fall within the grant period of performance.

Contributor Name (Individual, Organization, or Department) (required)

Contributor Category (required)

Contributor Address or Organization Location

Description of Contribution (required)

Valuation and Amount

Claimed Match Value (USD) (required)

Enter the dollar value being claimed as match for this contribution.

Valuation Method Used (required)

Select the method used to establish fair market value per 2 CFR §200.306.

Valuation Basis — Supporting Detail (required)

Provide the specific data source, rate, hours, or quantity used to calculate the claimed value. Be precise — auditors will verify this calculation.

Quantity and Unit of Measure (if applicable)

For services, space, or goods — enter the measurable quantity and unit.

Rate per Unit (USD, if applicable)

Enter the hourly rate, per-unit cost, or per-square-foot value used in the calculation.

Documentation and Evidence

Documentation Types Retained (select all that apply) (required)

Select every document type you have on file to support this contribution.

Allowability and Eligibility Checklist

The contribution was made within the grant period of performance (required)

The contribution does NOT originate from another federal award (unless statute explicitly permits) (required)

Per 2 CFR §200.306(b)(5). If funded by federal dollars, it is generally ineligible as match.

The contribution is allowable under the applicable federal cost principles (2 CFR §200 Subpart E) (required)

The contribution is NOT already included in the approved grant budget as a direct or indirect cost (required)

The contribution is necessary and reasonable for accomplishment of the project objectives (required)

Preparer Certification and Submission

Preparer Full Name (required)

Preparer Job Title (required)

Preparer Email Address (required)

Preparer Phone Number

Date Prepared (required)

Reporting Period This Entry Covers (required)

Select the grant reporting period during which this contribution occurred.

Certification Statement (required)

By checking this box, I certify that: (1) the information provided is true, accurate, and complete to the best of my knowledge; (2) supporting documentation is retained and available for audit; (3) this contribution has not been and will not be claimed as match on any other federal award unless expressly authorized; and (4) I understand that false statements may subject the organization to liability under 31 U.S.C. §3729.

Yes No N/A

Preparer Signature (required)

Electronic signature of the individual certifying this match contribution entry.

Additional Notes or Flags for Grants Manager

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