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Run: FOIA Request Intake and Tracking Log (Federal Agency)

Track each FOIA request from intake to final determination, with deadline monitoring, assignment, search, review, fees, and closure in one federal agency log.

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Intake and Tracking Details

Tracking Number (required)

Unique case identifier for audit trail and status tracking.

Date Received (required)

Date the FOIA request was received by the agency.

Receipt Method (required)

Requester Name

Optional. Collect only if needed to process the request or send a response.

Requester Email

Optional. Use only if email is needed for correspondence.

Requester Affiliation or Organization

Optional. Organization or media affiliation, if provided by the requester.

Request Summary (required)

Brief summary of the records requested. Avoid collecting unnecessary personal data.

Scope of Request (required)

Describe the record types, date range, offices, or systems implicated by the request.

Deadline and Case Status

20 Business Day Statutory Deadline (required)

Calculated or entered deadline for the initial FOIA response under the 20 business day rule.

Does a statutory extension apply? (required)

Extension Reason

Current Status (required)

Status Update Date (required)

Date the status was last updated.

Priority Level

Assignment and Search

Assigned To

Name or team responsible for processing the request.

Assigned Date

Offices or Components Searched

Search Start Date

Search Completion Date

Records Found?

Search Notes

Document search locations, custodians, and any limitations encountered.

Review, Fees, and Determination

Fee Status

Review Status

Exemptions Applied

Final Determination

Determination Date

Response Sent?

Closure Notes

Summarize the final response, release package, referral, or closure reason.

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Email (required)

Your name (optional)

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