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Run: Field Trip Roster, Headcount, and Bus Manifest

Track every camper, chaperone, vehicle, and headcount check for a field trip in one roster. Use it to verify ratios, confirm assignments, and document what h...

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Submission Notice

Trip Details

Vehicle and Driver Information

List each vehicle. Bus/Vehicle ID will be used to assign participants in the Camper Roster section.

Supervising Staff and Chaperone Roster

Do not depart until this box can be checked. If ratio is not met, contact the program director before proceeding.

Camper Roster and Vehicle Assignment

List every camper. 'Accommodation Flag' should be checked if the camper has a medical, dietary, mobility, or behavioral note on file that chaperones must know.
Summarize any medical, dietary, mobility, or behavioral accommodations chaperones must know. Do NOT include full medical records here — reference the camper's file number or initials only. Avoid unnecessary PII.

Headcount Verification — Departure

Must equal Total Number of Campers entered in the Camper Roster section.
Must equal Total Number of Supervising Adults entered in the Chaperone Roster section.

Headcount Verification — Arrival at Destination

Headcount Verification — Return Departure and Arrival

Incidents and Follow-Up

Briefly describe each incident. A full Incident Report must be filed separately for any injury, medical event, or behavioral incident requiring intervention.
Rate how smoothly logistics, safety protocols, and participant management were executed.
By signing, the program director confirms all headcounts were completed, chaperone ratios were met, and this manifest accurately reflects the trip record.

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