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Run: Dealership Daily Deposit and Bank Reconciliation Sheet

Track daily dealership deposits, credit-card batches, and bank variances in one reconciliation sheet. Use it to catch missing deposits, explain differences, ...

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Reconciliation Details

Reconciliation Date (required)

Select the business date being reconciled.

Prepared By (required)

Name of the office manager or accounting staff member completing this form.

Dealership Location (required)

Enter the dealership or store location for this reconciliation.

Bank Name (required)

Enter the bank used for daily deposits.

Deposit Reference Number

Optional deposit slip or reference number for traceability.

Deposit Totals by Department

Cashier Receipts Total (required)

Total cashier receipts included in the daily deposit.

Parts Deposit Total (required)

Total parts department deposit amount.

Service Deposit Total (required)

Total service department deposit amount.

Sales Deposit Total (required)

Total sales department deposit amount.

Other Deposit Total

Any other deposit amount not captured above.

Credit Card Batch Reconciliation

Total Credit-Card Batches (required)

Number of credit-card batches included in the reconciliation.

Credit-Card Batch Amount (required)

Total amount settled or expected from credit-card batches.

Did all credit-card batches settle as expected? (required)

Select Yes if the batch totals match the expected settlement.

Batch Variance Reason

Explain any batch variance, missing settlement, or processor issue.

Bank Comparison and Variance Review

Bank Deposit Total (required)

Amount shown on the bank record for the deposit date.

Book Deposit Total (required)

Total deposit amount recorded in the dealership books.

Variance Amount

Enter the over/short amount if the bank total does not match the book total.

Variance Explanation

Describe the cause of any discrepancy and the corrective action taken.

Supporting Documents

Upload deposit slips, bank statements, or batch reports if needed for audit trail review.

Manager Review and Sign-Off

Review Status (required)

Select the final reconciliation status.

Manager Comments

Add any follow-up notes, corrective actions, or approval comments.

Manager Signature (required)

Signature of the office manager or authorized reviewer.

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