I-9 Completion SOP

Step-by-step procedure for completing Form I-9 Section 1 by the employee's first day and Section 2 within three business days using the current form edition.

Steps

• HR specialist verifies the current Form I-9 edition by checking USCIS.gov/i9 and matching the version number
• HR specialist provides Section 1 to the employee on or before the first day of employment
• HR specialist instructs the employee to complete Section 1 and confirms the deadline
• HR specialist inspects the employee's original acceptable documents and confirms they appear genuine
• HR specialist records Section 2 document information exactly as presented on the original documents
• Authorized representative completes the employer certification and signs Section 2 within three business days
• HR specialist escalates missing, late, or inconsistent information to the appropriate owner
• HR specialist documents the non-conformance and corrective action in the record