Warehouse Receiving Daily Audit

Daily inspection for warehouse receiving activities, including ASN and PO matching, cargo condition, temperature control, seal verification, and put-away readiness.

Shipment Documentation

• ASN is present and matches the shipment identifier
  Confirm the advance ship notice is available and corresponds to the inbound load, carrier, and receiving appointment.
• PO number matches ASN and receiving paperwork
  Verify purchase order number consistency across ASN, bill of lading, and receiving documents.
• Item counts and quantities verified against PO
  Confirm received quantities, case counts, and pallet counts align with the PO and any approved variances.
• Receiving discrepancies documented
  Record shortages, overages, substitutions, damaged cartons, or other non-conformances.
• Carrier and appointment details verified
  Confirm carrier name, trailer number, appointment time, and dock assignment are correct.

Seal, Trailer, and Security Check

• Seal number matches shipping documents
  Verify the seal number on the trailer matches the bill of lading or receiving paperwork.
• Seal is intact and shows no evidence of tampering
  Check for broken, cut, replaced, or otherwise compromised seals before opening the trailer.
• Trailer doors, locks, and latches are secure and functional
  Inspect door hardware for damage, improper closure, or signs of forced entry.
• Trailer interior is clean and free of contamination hazards
  Check for odors, pests, standing water, debris, chemical residue, or other contamination risks.
• Cargo is arranged to prevent shifting or collapse
  Verify load stability, pallet integrity, and safe unloading conditions before handling.

Cargo Condition and Temperature Control

• Cargo shows no visible damage
  Inspect cartons, cases, pallets, and product for crushing, punctures, leaks, or water damage.
• Temperature-sensitive freight is within acceptable range
  Record the receiving temperature and compare it to the product or SOP requirement.
• Recorded temperature is within approved acceptance limits
  Confirm the measured temperature meets the applicable receiving criteria for the shipment.
• Temperature monitoring device or indicator is present when required
  Verify use of a data logger, temperature strip, or other approved monitoring device when required by SOP or customer requirements.
• Product condition is acceptable for put-away
  Confirm the shipment can be released to storage without quarantine, rework, or further quality review.

Receiving Area Safety and Put-Away Readiness

• Dock area is free of slip, trip, and fall hazards
  Check for spills, debris, damaged dock plates, obstructions, or uneven surfaces in the receiving zone.
• Required PPE is being used by receiving personnel
  Verify appropriate PPE such as high-visibility apparel, gloves, safety footwear, and any task-specific protection.
• Forklift and material handling equipment are available and safe to use
  Confirm equipment needed for unloading and put-away is operational and not showing obvious defects.
• Put-away location is assigned and available
  Verify storage location, zone, or staging area is identified and ready to receive the shipment.
• Shipment is cleared for put-away or quarantine is initiated
  Document whether the load is released to inventory, held for inspection, or placed in quarantine.

Corrective Actions and Sign-Off

• Corrective actions documented for all deficiencies
  List actions taken or required for any discrepancy, damage, temperature excursion, or security issue.
• Supervisor notified of critical non-conformance
  Confirm escalation to the appropriate supervisor, quality lead, or receiving manager when required.
• Inspector signature
  Signature of the person completing the daily receiving audit.
• Inspection date and time
  Record when the audit was completed.