Vendor and DSD Shrink Audit

Inspection template for verifying direct-store-delivery and vendor check-in accuracy, identifying short shipments, unscanned items, and vendor-side discrepancies that contribute to shrink.

Audit Setup and Vendor Check-In

• Vendor name, route, and delivery date/time match the scheduled receiving record
• Driver check-in completed with store receiving associate or manager present
• Bill of lading, invoice, and packing list available for review
• Delivery seal number, trailer number, or vehicle identifier recorded when applicable
• Delivery condition at arrival

Shipment Count and Item Reconciliation

• All delivered cases, totes, pallets, or units counted and matched to invoice quantities
• Short shipments identified and documented by SKU and quantity
• Overages, substitutions, or unauthorized items identified and documented
• Unscanned or mis-scanned items identified at receiving
• Quantity variance by line item

Receiving Accuracy and Shrink Controls

• All received items were scanned or otherwise recorded in the store receiving system
• Receiving discrepancies were communicated to the vendor and documented for follow-up
• Credit memo, claim, or adjustment process initiated for approved discrepancies
• Evidence of repeated vendor-side discrepancy pattern

Dock Safety and Handling Compliance

• Receiving area and dock path were clear of trip hazards and obstructions
• Required PPE used during unloading and check-in
• Damaged cases, leaking product, or compromised packaging isolated and documented
• Any hazardous materials or regulated products handled per store procedure and labeled appropriately

Closeout and Corrective Actions

• Discrepancy summary completed with SKU, quantity, and reason code
• Vendor acknowledgment obtained for identified discrepancies
• Corrective action owner and due date assigned
• Inspector signature