Title VI Language Access Plan Compliance Audit

Inspection template for verifying Title VI and EO 13166 language access readiness, including translated vital documents, interpreter availability, and signage in served languages for federally funded programs.

Inspection Setup and Service Profile

• Program receives federal financial assistance and is subject to Title VI review
• Primary service languages identified for this site
• Language access plan is current and available for review

Vital Documents Translation

• Vital documents identified and prioritized for translation
• Translated vital documents are available in the primary served languages
• Translated documents match the current English versions
• Translation quality review completed by qualified reviewer or vendor
• Vital document inventory includes revision dates and version control

Interpreter Availability and Access

• Interpreter services are available for the languages commonly served
• Staff know how to access interpreter services without delay
• Interpreter access is available during posted business hours and peak service times
• Interpreter request process is documented and posted for staff
• Bilingual staff are not being used as the sole language access solution for complex or sensitive matters

Signage, Notices, and Public Communication

• Language assistance notice is posted at public entry and service points
• Signage is displayed in the languages commonly served at this site
• Signage is legible, unobstructed, and placed at eye level or other visible location
• Notices explain how to request an interpreter or translated document
• Public-facing phone or web instructions include language access options

Staff Training and Operational Readiness

• Frontline staff have received language access training
• Staff can identify when a qualified interpreter is required
• Escalation procedure exists for urgent or after-hours language access needs
• Language access records are retained according to policy

Corrective Actions and Inspector Sign-Off

• Deficiencies documented with corrective actions and due dates
• Inspector signature completed
• Site representative acknowledged findings