Subcontractor Safety Pre-Qualification

GC due diligence on a new subcontractor before mobilization. Captures EMR, OSHA 300 logs, written safety program, and safety personnel qualifications.

Company Safety Profile

• Experience Modification Rate (EMR) provided for the most recent 3 policy years
  Record the EMR values and confirm the most recent value is available. Review for trend and unusually high risk.
• EMR is at or below the GC's acceptable threshold
  Confirm the subcontractor meets the project's prequalification EMR standard.
• Total recordable incident rate (TRIR) provided for the most recent 3 policy years
  Capture TRIR history to assess injury trend and safety performance.
• Subcontractor has no unresolved serious OSHA citations or willful violations in the last 3 years
  Review available compliance history and note any material enforcement actions.

OSHA Injury and Illness Records

• OSHA 300 logs provided for the required review period
  Confirm the subcontractor supplied OSHA 300 logs for the requested years.
• OSHA 300A annual summaries provided and signed
  Verify annual summaries are complete and signed where required.
• OSHA 301 incident reports available for recordable cases, if applicable
  Confirm supporting incident reports are available when recordable cases exist.
• Injury trend review completed and documented
  Summarize notable patterns, repeat incidents, or elevated risk areas identified from the logs.

Written Safety Program

• Current written safety program provided
  Verify a formal safety program exists and has been submitted for review.
• Program includes hazard assessment, PPE, incident reporting, and disciplinary enforcement
  Select the required program elements that are present and documented.
• Program addresses OSHA 1926 construction hazards applicable to the scope
  Confirm the program covers relevant construction safety requirements for the subcontractor's work.
• Program review date and revision control are current
  Record the program version, revision date, and whether it appears current for the work scope.

Safety Personnel Qualifications

• Designated safety contact or safety manager identified
  Confirm the subcontractor has named a primary safety contact for project coordination.
• Safety personnel qualifications documented
  Capture certifications, years of experience, and relevant training for the safety lead or competent person.
• Competent person assigned for scope-specific hazards
  Confirm a competent person is assigned where required for the subcontractor's work activities.
• Training records available for supervisors and field personnel
  Verify current training records are available for supervisors and personnel performing the work.

Project Mobilization Readiness

• Project-specific hazard analysis or JHA completed
  Confirm the subcontractor has prepared a job hazard analysis or equivalent task-specific hazard review.
• Required permits, licenses, and certifications are current
  Verify any required trade licenses, equipment certifications, or permits are current before mobilization.
• Open deficiencies documented with corrective action and due date
  List any non-conformances identified during prequalification and the agreed corrective action plan.