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Run: Subcontractor Safety Pre-Qualification

Subcontractor Safety Pre-Qualification template for GC due diligence before mobilization. Capture EMR, OSHA injury records, written safety program, and safet...

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Company Safety Profile

Experience Modification Rate (EMR) provided for the most recent 3 policy years critical (required)

Record the EMR values and confirm the most recent value is available. Review for trend and unusually high risk.

EMR is at or below the GC's acceptable threshold critical (required)

Confirm the subcontractor meets the project's prequalification EMR standard.

Yes No N/A

Total recordable incident rate (TRIR) provided for the most recent 3 policy years

Capture TRIR history to assess injury trend and safety performance.

Subcontractor has no unresolved serious OSHA citations or willful violations in the last 3 years critical (required)

Review available compliance history and note any material enforcement actions.

Yes No N/A

OSHA Injury and Illness Records

OSHA 300 logs provided for the required review period critical (required)

Confirm the subcontractor supplied OSHA 300 logs for the requested years.

Yes No N/A

OSHA 300A annual summaries provided and signed critical (required)

Verify annual summaries are complete and signed where required.

Yes No N/A

OSHA 301 incident reports available for recordable cases, if applicable

Confirm supporting incident reports are available when recordable cases exist.

Yes No N/A

Injury trend review completed and documented

Summarize notable patterns, repeat incidents, or elevated risk areas identified from the logs.

Written Safety Program

Current written safety program provided critical (required)

Verify a formal safety program exists and has been submitted for review.

Yes No N/A

Program includes hazard assessment, PPE, incident reporting, and disciplinary enforcement critical (required)

Select the required program elements that are present and documented.

Program addresses OSHA 1926 construction hazards applicable to the scope critical (required)

Confirm the program covers relevant construction safety requirements for the subcontractor's work.

Yes No N/A

Program review date and revision control are current

Record the program version, revision date, and whether it appears current for the work scope.

Safety Personnel Qualifications

Designated safety contact or safety manager identified critical (required)

Confirm the subcontractor has named a primary safety contact for project coordination.

Yes No N/A

Safety personnel qualifications documented critical (required)

Capture certifications, years of experience, and relevant training for the safety lead or competent person.

Competent person assigned for scope-specific hazards critical (required)

Confirm a competent person is assigned where required for the subcontractor's work activities.

Yes No N/A

Training records available for supervisors and field personnel

Verify current training records are available for supervisors and personnel performing the work.

Yes No N/A

Project Mobilization Readiness

Project-specific hazard analysis or JHA completed critical (required)

Confirm the subcontractor has prepared a job hazard analysis or equivalent task-specific hazard review.

Yes No N/A

Required permits, licenses, and certifications are current critical (required)

Verify any required trade licenses, equipment certifications, or permits are current before mobilization.

Yes No N/A

Open deficiencies documented with corrective action and due date

List any non-conformances identified during prequalification and the agreed corrective action plan.

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