Subcontractor Onboarding Pre-Mobilization Audit

Pre-mobilization inspection for subcontractor onboarding, verifying insurance, safety planning, training records, SDS availability, and equipment registration before work begins.

Contractor Identity & Authorization

• Executed subcontract or purchase order is on file
  Signed agreement is available and matches the subcontractor legal name and project scope.
• Subcontractor legal entity matches onboarding records
  Company name, tax ID reference, and project contact information match the approved onboarding packet.
• Scope of work and work location are defined
  Work activities, area of work, and mobilization dates are documented and approved.
• Site access authorization issued
  Badges, access list, or gate authorization has been issued for approved personnel only.

Insurance & Compliance Documents

• Certificate of insurance is current
  General liability, workers' compensation, and any project-required coverages are current and not expired.
• Insurance limits meet project requirements
  Coverage limits and endorsements meet contract requirements and any additional insured language is present if required.
• Required licenses and permits are verified
  Trade licenses, permits, or registrations required for the scope of work are current and valid.
• Emergency contact and escalation list received
  Primary and secondary contacts for the subcontractor are documented for after-hours and emergency communication.

Safety Plan & Training Records

• Site-specific safety plan submitted and reviewed
  Safety plan addresses the actual scope of work, site hazards, controls, and supervision expectations.
• Hazard communication program and SDS access confirmed
  Safety Data Sheets are available on site or electronically accessible to workers before chemicals are used, consistent with OSHA 1910.1200.
• Required worker training records are on file
  Training records are available for task-specific hazards, PPE, hazard communication, and any site-required orientation.
• OSHA 30-hour or equivalent supervisor training verified where required
  Supervisor or competent person training is documented when required by the project or contract.

Equipment Registration & Inspection

• Equipment list submitted and matches site entry
  Tools, machinery, and powered equipment intended for use on site are listed and match what is present.
• Equipment inspection or maintenance records are current
  Required pre-use, periodic, or annual inspection records are available for applicable equipment.
• Equipment registration, certification, or tag is valid
  Lifts, hoisting devices, pressure equipment, or other regulated equipment have current registration or certification tags where applicable.
• Damaged or non-compliant equipment is removed from service
  Any unsafe equipment is tagged out, isolated, and not permitted for use until corrected.

Emergency Preparedness & Site Readiness

• Emergency procedures and muster point communicated
  Evacuation routes, alarm signals, muster point, and emergency contacts have been communicated to the subcontractor.
• PPE requirements reviewed for the scope of work
  Required PPE for the task and work area has been communicated and acknowledged.
• Open deficiencies documented and assigned for correction
  Any non-conformance identified during onboarding has a responsible owner and due date.