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Contractor Identity & Authorization

Executed subcontract or purchase order is on file critical (required)

Signed agreement is available and matches the subcontractor legal name and project scope.

Yes No N/A

Subcontractor legal entity matches onboarding records critical (required)

Company name, tax ID reference, and project contact information match the approved onboarding packet.

Yes No N/A

Scope of work and work location are defined critical (required)

Work activities, area of work, and mobilization dates are documented and approved.

Yes No N/A

Site access authorization issued critical (required)

Badges, access list, or gate authorization has been issued for approved personnel only.

Yes No N/A

Insurance & Compliance Documents

Certificate of insurance is current critical (required)

General liability, workers' compensation, and any project-required coverages are current and not expired.

Yes No N/A

Insurance limits meet project requirements critical (required)

Coverage limits and endorsements meet contract requirements and any additional insured language is present if required.

Yes No N/A

Required licenses and permits are verified critical (required)

Trade licenses, permits, or registrations required for the scope of work are current and valid.

Yes No N/A

Emergency contact and escalation list received

Primary and secondary contacts for the subcontractor are documented for after-hours and emergency communication.

Yes No N/A

Safety Plan & Training Records

Site-specific safety plan submitted and reviewed critical (required)

Safety plan addresses the actual scope of work, site hazards, controls, and supervision expectations.

Yes No N/A

Hazard communication program and SDS access confirmed critical (required)

Safety Data Sheets are available on site or electronically accessible to workers before chemicals are used, consistent with OSHA 1910.1200.

Yes No N/A

Required worker training records are on file critical (required)

Training records are available for task-specific hazards, PPE, hazard communication, and any site-required orientation.

Yes No N/A

OSHA 30-hour or equivalent supervisor training verified where required critical (required)

Supervisor or competent person training is documented when required by the project or contract.

Yes No N/A

Equipment Registration & Inspection

Equipment list submitted and matches site entry critical (required)

Tools, machinery, and powered equipment intended for use on site are listed and match what is present.

Yes No N/A

Equipment inspection or maintenance records are current critical (required)

Required pre-use, periodic, or annual inspection records are available for applicable equipment.

Yes No N/A

Equipment registration, certification, or tag is valid critical (required)

Lifts, hoisting devices, pressure equipment, or other regulated equipment have current registration or certification tags where applicable.

Yes No N/A

Damaged or non-compliant equipment is removed from service critical (required)

Any unsafe equipment is tagged out, isolated, and not permitted for use until corrected.

Yes No N/A

Emergency Preparedness & Site Readiness

Emergency procedures and muster point communicated critical (required)

Evacuation routes, alarm signals, muster point, and emergency contacts have been communicated to the subcontractor.

Yes No N/A

PPE requirements reviewed for the scope of work critical (required)

Required PPE for the task and work area has been communicated and acknowledged.

Yes No N/A

Open deficiencies documented and assigned for correction

Any non-conformance identified during onboarding has a responsible owner and due date.

Yes No N/A

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Run: Subcontractor Onboarding Pre-Mobilization Audit

Contractor Identity & Authorization

Insurance & Compliance Documents

Safety Plan & Training Records

Equipment Registration & Inspection

Emergency Preparedness & Site Readiness

Get your results