Subcontractor Bond and Insurance Verification Inspection

Inspection template for verifying subcontractor payment and performance bonds, certificates of insurance (COI), and related coverage details against contract requirements before work is authorized.

Inspection Details and Contract Scope

• Subcontractor legal name matches contract and project records
  Verify the subcontractor name on the bond and COI matches the executed subcontract and approved vendor record.
• Project name and jobsite location match contract requirements
  Confirm the documents reference the correct project and location.
• Required documents received before mobilization
  Confirm all contract-required documents are on file before work release.
• Document review date
  Date and time the verification was completed.

Bond Verification

• Payment bond is valid and executed by acceptable surety
  Verify the payment bond is signed, dated, and issued by a surety acceptable under the contract.
• Performance bond is valid and executed by acceptable surety
  Verify the performance bond is signed, dated, and issued by a surety acceptable under the contract.
• Bond amount meets contract requirement
  Record the bond amount and confirm it meets or exceeds the required value.
• Bond effective date is current for the project period
  Confirm the bond is effective for the current project period and has not lapsed.
• Bond obligee and project reference are correct
  Verify the obligee, project name, and contract reference are correct on the bond.

Certificate of Insurance Verification

• COI lists subcontractor as named insured
  Confirm the subcontractor is identified as the named insured on the certificate.
• General liability coverage meets contract minimum
  Enter the general liability limit and verify it meets or exceeds the contract requirement.
• Workers' compensation coverage is active where required
  Verify workers' compensation coverage is shown on the COI or supporting documentation where required by law or contract.
• Auto liability coverage is present when subcontractor vehicles are used
  Confirm auto liability coverage is listed if subcontractor-owned or hired vehicles will be used on site.
• Umbrella or excess liability coverage meets contract requirement
  Verify umbrella or excess coverage is provided when required by the contract.
• COI effective and expiration dates are current
  Confirm the certificate is currently effective and will remain valid through the required work period.

Endorsements, Exclusions, and Special Requirements

• Additional insured endorsement received when required
  Verify the owner, general contractor, or other required parties are named as additional insureds when required by contract.
• Waiver of subrogation received when required
  Confirm waiver of subrogation is included when required by the contract.
• Primary and non-contributory wording confirmed when required
  Verify the policy language states primary and non-contributory coverage when required.
• Policy exclusions reviewed for scope conflicts
  Review exclusions that could affect the subcontracted work, such as roofing, excavation, pollution, or professional services exclusions.

Disposition and Sign-Off

• Verification status
  Final disposition of the subcontractor bond and insurance review.
• Deficiencies and corrective actions documented
  Document any missing, expired, or non-compliant items and the required corrective action.
• Inspector signature
  Signature of the person completing the verification.