Staffing Agency Compliance and MSA Checklist

Inspection template to verify a staffing vendor's master service agreement, insurance coverage, worker eligibility records, and recordkeeping obligations before engagement.

Inspection Setup and Vendor Identification

• Vendor legal name and service location documented
• Engagement scope and worker classifications identified
• Review date recorded
• Primary reviewer identified

Master Service Agreement and Contract Controls

• Executed master service agreement is on file and current
• Agreement includes indemnification and liability allocation terms
• Agreement defines worker classification, supervision, and timekeeping responsibilities
• Agreement includes compliance with applicable employment laws and site rules
• Agreement addresses confidentiality, data handling, and return of company property

Insurance and Risk Transfer

• Certificate of insurance is current and names the staffing agency as insured
• General liability coverage verified
• Workers' compensation coverage verified
• Automobile liability coverage verified when workers may drive for the assignment
• Umbrella or excess liability coverage meets site requirements

Worker Eligibility and Recordkeeping

• I-9 verification process documented for assigned workers
• E-Verify or equivalent eligibility process used where required
• Applicant and placement records retained according to legal and contract requirements
• Records include application, assignment, pay, and disciplinary documentation as applicable
• Document retention and destruction schedule is defined and followed

Safety, Training, and Site Compliance

• Workers receive site-specific safety orientation before assignment
• PPE requirements are communicated and documented for the assignment
• Hazard communication and task-specific training records are available when required
• Incident reporting and escalation process is defined for injuries, near misses, and misconduct
• Any site-specific OSHA, NFPA, or customer safety requirements are acknowledged by the vendor

Review Outcome and Corrective Actions

• Overall disposition
• Deficiencies and corrective actions documented
• Inspector signature