Retail Pharmacy Annual Inventory Reconciliation

Annual inspection template for retail pharmacies to reconcile controlled and non-controlled drug inventory through physical counts, variance documentation, and review of DEA biennial inventory requirements.

Inspection Scope and Inventory Cutoff

• Inventory date and time recorded
• Inventory scope includes controlled and non-controlled drug stock
• Receiving, returns, and dispensing activity paused or cutoff documented
• Inventory area secured from unauthorized access during count
• Count team identified and roles assigned

Physical Count of Controlled Substances

• Schedule II controlled substances counted by exact unit or measurable quantity
• Schedule III-V controlled substances counted and reconciled
• Partial packages, opened bottles, and compounded stock counted using documented method
• Controlled substance count variance from perpetual record
• Variance explanation documented for each controlled substance discrepancy

Non-Controlled Medication Inventory

• High-value or fast-moving non-controlled medications counted and reconciled
• Expired, damaged, or quarantined stock segregated from active inventory
• Non-controlled inventory variance documented
• Inventory adjustments approved per SOP

Records, DEA Biennial Inventory, and Documentation

• DEA biennial inventory documentation available for review
• Inventory records include date, time, and responsible person
• Supporting count sheets retained with reconciliation package
• Discrepancies escalated to pharmacist-in-charge or compliance lead

Corrective Actions and Sign-Off

• Corrective actions assigned for all unresolved variances
• Target completion date for corrective actions recorded
• Inspector attestation that reconciliation was completed according to SOP
• Pharmacist-in-charge or authorized reviewer sign-off