OEM Certification Compliance Tracker

Inspection template for tracking OEM certification readiness and ongoing compliance by brand and location, with emphasis on training, equipment, parts usage, documentation, and safety-related requirements for body shops.

Inspection Details

• Inspection date and time recorded
• Shop location identified
• OEM brand(s) in scope
• Inspector name and role

Training Certification Status

• Required OEM training records are current for assigned technicians
• Brand-specific refresher or recertification dates are tracked
• Technicians performing certified repairs have documented competency verification
• OSHA and shop safety training records are current for applicable staff
• Training gaps or overdue certifications identified

Equipment and Tooling Compliance

• Required OEM-specialty tools are present at the location
• Diagnostic scan tools and software access meet brand requirements
• Calibration equipment is within current calibration date
• Equipment inspection tags and maintenance records are available
• Missing, damaged, or out-of-service equipment documented

Parts Usage and Repair Procedure Compliance

• OEM repair procedures are followed for certified repairs
• Parts selection aligns with OEM requirements for the repair type
• Substituted, aftermarket, or non-OEM parts are documented and approved when allowed
• Repair documentation includes scan, calibration, and procedure evidence where required

Safety and Facility Readiness

• PPE required for certified repair operations is available and in use
• Lockout-tagout controls are available for applicable equipment
• Fire extinguishers, exits, and emergency access are unobstructed
• Safety deficiencies observed during walk-through

Records, Evidence, and Corrective Actions

• Supporting evidence attached for failed or critical items
• Corrective actions assigned with owner and due date
• Inspector signature completed