Mandatory Labor Poster Compliance Audit

Inspection template for verifying required federal, state, and local labor law posters are current, legible, and properly posted at each worksite, including required wage, leave, safety, and nondiscrimination notices.

Audit Setup and Worksite Identification

• Worksite name and location recorded
  Record the specific worksite, building, floor, or area being audited.
• Audit date and inspector identified
  Document the date/time of inspection and the inspector completing the audit.
• Posting requirements scope confirmed for this jurisdiction
  Confirm which posting requirements apply at this worksite based on federal, state, and local jurisdiction.
• Designated notice posting area identified
  Verify the worksite has a designated location where required labor law posters are posted together and accessible to employees.

Federal Labor Law Posters

• FLSA minimum wage poster posted and current
  Verify the Fair Labor Standards Act minimum wage notice is posted, current, and legible.
• FMLA poster posted where eligible employees can see it
  Verify the Family and Medical Leave Act notice is posted in a conspicuous location if the employer is covered.
• EEO / nondiscrimination notice posted and current
  Verify required equal employment opportunity or nondiscrimination notices are displayed as applicable.
• OSHA Job Safety and Health poster posted and legible
  Verify the OSHA Job Safety and Health poster is displayed in a conspicuous location and is readable.
• Other required federal notices posted
  Select any additional federal notices required at this site, such as USERRA, EPPA, or other applicable notices.

State and Local Posting Requirements

• Required state labor poster(s) posted and current
  Verify all state-specific labor law posters required for this worksite are displayed, current, and legible.
• Required local labor poster(s) posted and current
  Verify any city, county, or municipal posting requirements are displayed where applicable.
• State-specific wage and hour notice posted
  Verify state minimum wage, pay frequency, wage theft, or wage payment notices are posted if required by the jurisdiction.
• State leave or family leave notice posted
  Verify state leave, paid sick leave, family leave, or similar employee rights notices are posted where required.

Posting Condition and Accessibility

• All required posters are current and not expired
  Verify each required poster reflects the current version and has not been superseded by a newer posting requirement.
• Posters are legible, intact, and free of damage
  Assess whether posters are readable, not torn, faded, obstructed, or otherwise damaged.
• Posting area is accessible to employees during normal work hours
  Verify the notice area is in a location employees routinely pass and can access without special permission or barriers.
• Posters are displayed together in a conspicuous location
  Verify required notices are grouped in a visible posting area rather than scattered or hidden in separate locations.

Records, Corrective Action, and Sign-Off

• Deficiencies documented with corrective action assigned
  Record each missing, outdated, or illegible poster as a deficiency and assign a corrective action owner and due date.
• Replacement posters requested or obtained
  Verify replacement posters have been requested, downloaded, ordered, or otherwise initiated for any non-conformance found.
• Follow-up verification date scheduled
  Enter the date/time for re-inspection or follow-up verification after corrective actions are completed.
• Inspector signature
  Inspector signs to confirm the audit findings and documented deficiencies.