Loss Prevention CCTV System Daily Check

Daily operational inspection of CCTV and surveillance systems covering camera coverage map verification, recording status, blind spot identification, and DVR/NVR storage health for loss prevention compliance.

Inspection Setup

• Inspector name and employee ID
  Enter the full name and employee ID of the person conducting this inspection.
• Inspection date and time
  Record the exact date and time the daily check is initiated.
• Shift
  Select the shift during which this inspection is being performed.
• VMS/DVR/NVR console successfully logged into
  Confirm that the Video Management System, DVR, or NVR console is accessible and login was successful before proceeding.

Camera Coverage Map Verification

• Total number of cameras listed on approved coverage map
  Enter the total camera count as documented in the current approved coverage map.
• Total number of cameras showing live feed in VMS
  Enter the count of cameras currently displaying an active live feed in the Video Management System.
• All high-priority zones (cash registers, entrances/exits, receiving dock) have active camera coverage
  Verify that cameras covering cash wrap areas, all public entrances and exits, and the receiving dock are online and displaying clear images.
• Camera angles match approved coverage map positions
  Spot-check at least 20% of cameras to confirm pan/tilt/zoom positions have not shifted from the approved map configuration.
• Number of cameras offline or not responding
  Enter the count of cameras that are offline, showing a black screen, or not responding. Enter 0 if all cameras are operational.

Camera Image Quality

• All active cameras producing a clear, unobstructed image (no fogging, smearing, or physical blockage)
  Review each active feed for lens contamination, physical obstructions (signage, merchandise, fixtures), or condensation. Flag any camera with degraded image quality.
• Number of cameras with degraded image quality requiring cleaning or adjustment
  Enter the count of cameras identified with dirty lenses, fogging, or obstructed views. Enter 0 if none.
• Night vision / IR illumination functioning on all cameras designated for low-light coverage
  For cameras in low-light zones (stockrooms, parking areas, exterior), confirm IR or low-light mode is active and producing a usable image.
• Camera timestamps are accurate and synchronized with system clock
  Spot-check at least 5 cameras to confirm on-screen timestamps match the current date and time. Inaccurate timestamps compromise evidentiary value of footage.

Recording Status and Retention

• VMS/DVR/NVR confirms all active cameras are in recording mode
  Check the recording status dashboard to confirm no cameras are in 'paused', 'stopped', or 'error' recording state.
• Number of cameras NOT currently recording
  Enter the count of cameras that are online but not recording. Enter 0 if all cameras are recording.
• Oldest available recorded footage meets minimum retention policy (enter days retained)
  Check the oldest available footage date in the VMS and calculate the number of days of footage currently stored. Must meet facility retention policy minimum.
• Motion-triggered recording zones are correctly configured and triggering
  If motion-based recording is used for any cameras, test at least one zone to confirm motion events are being captured and logged.

DVR / NVR Storage Health

• DVR/NVR storage utilization (% used)
  Record the current storage utilization percentage as shown in the system dashboard. Alert threshold is typically 85%; critical threshold is 95%.
• DVR/NVR system reports no hard drive errors or SMART warnings
  Check the system health/diagnostics panel for any hard drive SMART errors, bad sectors, or drive failure warnings.
• DVR/NVR unit is free of physical damage, overheating indicators, or unusual noise
  Physically inspect the DVR/NVR enclosure for signs of damage, check that ventilation slots are unobstructed, and listen for unusual fan or drive noise indicating hardware stress.
• DVR/NVR firmware and VMS software are on approved version (no unauthorized updates pending)
  Confirm the system firmware version matches the IT/security-approved version. Unauthorized or failed updates can disrupt recording.
• Backup or off-site/cloud recording destination is reachable and syncing (if applicable)
  If a secondary backup or cloud recording destination is configured, confirm it is reachable and footage is syncing. Select N/A if no backup destination is configured.

Blind Spot Identification and Network Connectivity

• Any new blind spots identified during today's check?
  A blind spot is any area within the facility that should be covered per the coverage map but currently has no active camera view due to camera failure, obstruction, or repositioning.
• Blind spot location(s) and description (if any identified)
  If blind spots were identified above, describe the location(s) and nature of the gap (e.g., 'Camera 14 offline — aisle 7 end-cap unmonitored'). Enter N/A if none.
• Network switch / PoE injector indicator lights show normal operation for all IP camera drops
  For IP/PoE camera systems, visually inspect the network switch or PoE injector panel to confirm all ports serving cameras show a solid link light (no flashing amber or unlit ports).
• Any open deficiencies from previous daily check have been resolved or escalated
  Review the prior day's inspection log and confirm that all flagged deficiencies are either resolved or have an active work order / escalation ticket.