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Run: Loss Prevention CCTV System Daily Check

Daily CCTV system check for loss prevention teams to verify camera coverage, recording status, image quality, and storage health before gaps turn into missed...

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Inspection Setup

Inspector name and employee ID

Enter the full name and employee ID of the person conducting this inspection.

Inspection date and time

Record the exact date and time the daily check is initiated.

Shift

Select the shift during which this inspection is being performed.

VMS/DVR/NVR console successfully logged into critical (required)

Confirm that the Video Management System, DVR, or NVR console is accessible and login was successful before proceeding.

Yes No N/A

Camera Coverage Map Verification

Total number of cameras listed on approved coverage map

Enter the total camera count as documented in the current approved coverage map.

Total number of cameras showing live feed in VMS critical (required)

Enter the count of cameras currently displaying an active live feed in the Video Management System.

All high-priority zones (cash registers, entrances/exits, receiving dock) have active camera coverage critical (required)

Verify that cameras covering cash wrap areas, all public entrances and exits, and the receiving dock are online and displaying clear images.

Yes No N/A

Camera angles match approved coverage map positions

Spot-check at least 20% of cameras to confirm pan/tilt/zoom positions have not shifted from the approved map configuration.

Yes No N/A

Number of cameras offline or not responding critical (required)

Enter the count of cameras that are offline, showing a black screen, or not responding. Enter 0 if all cameras are operational.

Camera Image Quality

All active cameras producing a clear, unobstructed image (no fogging, smearing, or physical blockage) critical (required)

Review each active feed for lens contamination, physical obstructions (signage, merchandise, fixtures), or condensation. Flag any camera with degraded image quality.

Yes No N/A

Number of cameras with degraded image quality requiring cleaning or adjustment

Enter the count of cameras identified with dirty lenses, fogging, or obstructed views. Enter 0 if none.

Night vision / IR illumination functioning on all cameras designated for low-light coverage

For cameras in low-light zones (stockrooms, parking areas, exterior), confirm IR or low-light mode is active and producing a usable image.

Yes No N/A

Camera timestamps are accurate and synchronized with system clock critical (required)

Spot-check at least 5 cameras to confirm on-screen timestamps match the current date and time. Inaccurate timestamps compromise evidentiary value of footage.

Yes No N/A

Recording Status and Retention

VMS/DVR/NVR confirms all active cameras are in recording mode critical (required)

Check the recording status dashboard to confirm no cameras are in 'paused', 'stopped', or 'error' recording state.

Yes No N/A

Number of cameras NOT currently recording critical (required)

Enter the count of cameras that are online but not recording. Enter 0 if all cameras are recording.

Oldest available recorded footage meets minimum retention policy (enter days retained) critical (required)

Check the oldest available footage date in the VMS and calculate the number of days of footage currently stored. Must meet facility retention policy minimum.

Motion-triggered recording zones are correctly configured and triggering

If motion-based recording is used for any cameras, test at least one zone to confirm motion events are being captured and logged.

Yes No N/A

DVR / NVR Storage Health

DVR/NVR storage utilization (% used) critical (required)

Record the current storage utilization percentage as shown in the system dashboard. Alert threshold is typically 85%; critical threshold is 95%.

DVR/NVR system reports no hard drive errors or SMART warnings critical (required)

Check the system health/diagnostics panel for any hard drive SMART errors, bad sectors, or drive failure warnings.

Yes No N/A

DVR/NVR unit is free of physical damage, overheating indicators, or unusual noise

Physically inspect the DVR/NVR enclosure for signs of damage, check that ventilation slots are unobstructed, and listen for unusual fan or drive noise indicating hardware stress.

Yes No N/A

DVR/NVR firmware and VMS software are on approved version (no unauthorized updates pending)

Confirm the system firmware version matches the IT/security-approved version. Unauthorized or failed updates can disrupt recording.

Yes No N/A

Backup or off-site/cloud recording destination is reachable and syncing (if applicable)

If a secondary backup or cloud recording destination is configured, confirm it is reachable and footage is syncing. Select N/A if no backup destination is configured.

Blind Spot Identification and Network Connectivity

Any new blind spots identified during today's check? critical (required)

A blind spot is any area within the facility that should be covered per the coverage map but currently has no active camera view due to camera failure, obstruction, or repositioning.

Yes No N/A

Blind spot location(s) and description (if any identified)

If blind spots were identified above, describe the location(s) and nature of the gap (e.g., 'Camera 14 offline — aisle 7 end-cap unmonitored'). Enter N/A if none.

Network switch / PoE injector indicator lights show normal operation for all IP camera drops

For IP/PoE camera systems, visually inspect the network switch or PoE injector panel to confirm all ports serving cameras show a solid link light (no flashing amber or unlit ports).

Yes No N/A

Any open deficiencies from previous daily check have been resolved or escalated

Review the prior day's inspection log and confirm that all flagged deficiencies are either resolved or have an active work order / escalation ticket.

Yes No N/A

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