Lender Panel Accreditation Management Log

Inspection template for onboarding, maintaining, and reviewing broker accreditation across a lender panel, including lender-specific requirements, suspension status, document currency, and corrective actions.

Broker and Panel Agreement Scope

• Broker entity matches the lender panel agreement
  Verify the broker or entity name, legal entity type, and panel membership exactly match the lender panel agreement and approved onboarding record.
• Panel agreement version and effective date recorded
  Record the current lender panel agreement version, effective date, and any amendment references governing this review.
• Review scope identified
  Select the review type and the loan products or channels covered by this inspection.
• Review date and next review due date recorded
  Capture the date of this review and the next scheduled panel review or renewal date.

Licensing and Regulatory Authority

• State mortgage broker license is current and valid
  Confirm the broker holds a current license or registration required by the applicable state mortgage broker licensing statute.
• License number and issuing authority recorded
  Record the license number, issuing authority, and jurisdiction for each required license or registration.
• TRID disclosure process reviewed
  Verify the broker’s process supports timely and accurate disclosures under TRID (12 CFR 1026.19).
• RESPA compliance controls reviewed
  Verify the broker’s process addresses RESPA requirements (12 U.S.C. § 2601) including referral fee and settlement service controls.
• Any jurisdiction-specific restrictions or conditions are identified
  Document any state or federal restrictions, consent orders, or conditions that affect the broker’s authority to operate.

Loan Origination and Underwriting Standards

• Written underwriting standards are available and current
  Confirm the broker follows the lender’s current underwriting standards for the applicable loan products.
• Loan file documentation meets lender requirements
  Verify required income, asset, identity, occupancy, and collateral documents are collected and retained per lender policy.
• Sample 25 loan files for TRID disclosure timeliness
  Test whether sampled loan files contain signed TRID disclosures within the required timing window.
• Appraisal and valuation review controls are documented
  Confirm the broker follows the lender’s valuation review process and escalation rules for appraisal issues.
• Fraud prevention and red-flag escalation controls are in place
  Verify the broker has controls to identify and escalate suspected fraud, misrepresentation, or identity issues.

Lender-Specific Panel Requirements

• Lender panel checklist completed against the agreement
  Confirm all lender-specific onboarding or maintenance requirements in the panel agreement have been completed.
• Required lender forms and declarations are signed and filed
  Verify all lender-required declarations, certifications, and acknowledgements are signed and retained.
• Insurance requirements meet lender minimums
  Confirm professional indemnity, errors and omissions, and any other required coverage meets the lender’s stated minimums.
• Professional indemnity coverage amount recorded
  Record the current coverage amount and policy details for the broker’s professional indemnity or equivalent insurance.
• Lender exceptions, waivers, or conditions are documented
  Document any approved exceptions, waivers, or conditions attached to panel membership or specific loan products.

Compliance, Conduct, and Seller/Servicer Guide Controls

• FNMA/FHLMC seller-servicer guide requirements reviewed
  Verify applicable Fannie Mae or Freddie Mac seller/servicer guide requirements are identified and followed for the products reviewed.
• No unresolved compliance breaches are recorded
  Confirm there are no unresolved compliance breaches, enforcement actions, or material findings affecting panel eligibility.
• Any complaints, disputes, or adverse findings are logged
  Record complaints, disputes, adverse findings, and their status in the accreditation file.
• Suspension triggers reviewed against lender criteria
  Assess whether any lender suspension or remediation triggers have been met under the panel agreement.
• Risk rating assigned for the current review
  Assign a risk rating based on licensing, compliance, underwriting, and conduct findings.

Renewal, Remediation, and Sign-Off

• Renewal or maintenance tasks are assigned to an owner
  Assign each renewal, remediation, or maintenance task to a named owner.
• Corrective actions documented for all failed items
  Document corrective actions for every failed or outstanding item.
• Target completion date for corrective actions recorded
  Record the target completion date for each corrective action.
• Evidence required for reinstatement or continued accreditation identified
  Identify the evidence needed to restore or maintain panel approval after a deficiency.
• Inspector sign-off completed
  Capture inspector sign-off confirming the review is complete and evidence has been checked.