Hotel Linen Inventory Quarterly Audit

Quarterly inspection template for auditing hotel linen inventory, par levels, condition, loss, and laundry performance.

Audit Scope and Inventory Records

• Audit period and property areas covered are documented
• Current linen master list matches the audited linen categories
• Last quarter inventory count and variance report are available
• Par levels are documented for each linen category

Par Levels and Stock Availability

• Sheets and pillowcases are at or above par
• Towels and bath mats are at or above par
• Bathrobes and guest-facing specialty linens are at or above par
• Food and beverage linens are at or above par
• Uniforms and back-of-house textiles are at or above par
• Any stockouts or emergency replacements identified during the quarter

Linen Condition and Wear

• Sampled sheets are free of stains, tears, and excessive thinning
• Sampled towels are free of stains, fraying, and edge damage
• Reusable guest linens are removed from service when end-of-life criteria are met
• Damaged or unsalvageable items are segregated and tagged for disposal or repurposing
• Visible discoloration, pilling, or permanent staining rate

Loss, Shrinkage, and Variance Analysis

• Quarterly shrinkage rate is calculated
• Unexplained variance between physical count and system record is within tolerance
• Loss trends by linen category are reviewed and documented
• Root causes for recurring loss or damage are identified
• Corrective actions assigned for significant variance

Laundry Process and Handling

• Soiled linens are sorted by type before washing
• Laundry turnaround time meets operational requirement
• Clean linens are stored in a dry, protected, and organized area
• Laundry chemicals are labeled and stored according to site SOP and SDS requirements
• Handling practices minimize re-soiling and cross-contamination