Hotel Front Desk Cash Drawer Audit

Per-shift audit template for verifying front desk cash drawer counts, documenting variances, and confirming deposit preparation.

Shift and Drawer Identification

• Shift, date, and audit time recorded
  Record the shift date and the time the audit count was completed.
• Front desk associate and supervisor identified
  Enter the names or employee IDs of the associate responsible for the drawer and the supervisor performing the audit.
• Drawer ID or register number matches assigned station
  Verify the drawer or register identifier matches the assigned front desk station.
• Starting bank amount verified against shift log
  Enter the expected starting bank amount and confirm it matches the shift log or cash control record.
• Drawer was secured prior to count
  Confirm the drawer remained under controlled access before the count began.

Cash Count Verification

• Bills counted by denomination
  Record the count for each bill denomination and the total cash value.
• Coins counted by denomination
  Record the count for each coin denomination and the total coin value.
• Physical cash count matches expected drawer total
  Enter the counted cash total and compare it to the expected total from the shift activity report.
• Over/short variance calculated
  Enter the variance amount. Use a negative value for short and a positive value for over if your process allows.
• Variance explained and documented
  Document the reason for any over/short variance, including supporting details and who reviewed it.

Supporting Documentation

• Shift activity report attached or referenced
  Confirm the shift activity report or equivalent reconciliation report is available for review.
• Cash receipts, paid-outs, and adjustments reviewed
  Confirm all cash receipts, paid-outs, and approved adjustments were reviewed against the drawer activity.
• Voids, refunds, and corrections documented
  Confirm any voids, refunds, or corrections affecting the drawer balance are documented and approved per policy.
• Exception log completed for discrepancies
  Confirm any discrepancy or unusual event was entered into the exception log or incident record.

Deposit Preparation

• Deposit amount matches reconciled cash total
  Enter the deposit amount prepared for transfer and confirm it matches the reconciled cash total.
• Deposit slip completed
  Confirm the deposit slip is completed with the correct date, amount, and account or bag reference.
• Cash placed in approved deposit bag or container
  Confirm cash is placed in the approved deposit bag, envelope, or secure container per policy.
• Deposit sealed and seal number recorded
  Record the seal number or other unique identifier for the secured deposit package.

Final Approval

• Corrective actions assigned for any deficiency
  Confirm corrective actions were assigned for each deficiency or non-conformance found during the audit.
• Supervisor approval completed
  Supervisor signs to confirm the audit results and deposit preparation were reviewed and accepted.
• Inspector comments
  Add any final notes, unusual conditions, or follow-up items.