Healthcare Vendor Credentialing Audit

Audit template for verifying healthcare vendor credentialing compliance, including Reptrax/Vendormate records, badge status, immunization documentation, and facility access logs.

Audit Scope and Vendor Identification

• Vendor name and company match scheduled visit record
• Visit purpose and department are documented
• Audit date, time, and facility location are recorded
• Vendor representative has valid government-issued identification on file or verified at check-in
• Vendor access is limited to approved areas only

Credentialing System Records

• Vendor record exists in Reptrax or Vendormate
• Credentialing status is active and not expired
• Required profile fields are complete
• Background screening or screening attestation is current, if required by facility policy
• Credential expiration date

Badge Status and Access Control

• Badge is visibly displayed while on site
• Badge status is active and matches the vendor identity
• Badge access is restricted to approved dates, times, and locations
• Badge issue and expiration dates are documented

Immunization and Health Documentation

• Required immunization documentation is on file
• Immunization records are current and not expired
• TB screening or equivalent health clearance is documented when required
• Fit testing or respiratory protection documentation is present when required for the assigned work

Facility Access Logs and Visit Verification

• Facility access log shows authorized entry and exit times
• Access log matches approved visit purpose and department
• Any escorted access requirements were followed
• Unauthorized area access or after-hours access was identified

Compliance Findings and Corrective Actions

• Deficiencies documented with clear evidence and owner assigned
• Corrective action due date established for each non-conformance
• Inspector signature captured